Administrative Assistant

Administrative Assistant IIIJob Class Code: 7765 - Position Type: HourlyJob Type: Classified - Pay Grade*: G 05(*salary calculations are based on verified education and related experience levels)Reports To: Superintendent's Designee - Supervises: N/AWork Calendar Name: 12 month hourly FT - Days in work calendar: 251Job SummaryPerform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.Essential Job FunctionsTrain and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established timelines, procedures and standards of quality.Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.Coordinate and compile Board Agenda materials.Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.Schedule meetings, conferences and appointments for the Director; maintain the Director's calendar; arrange travel accommodations as necessary.Prepare and maintain a variety of records, logs and files including purchasing orders, payroll, and other information of a confidential nature; maintain confidentiality of information and records.Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.Coordinate communication between the Director and District administrators, personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.Performs other duties as assigned.Maintains regular attendance.Knowledge and AbilitiesModern office practices, procedures and equipment.Record-keeping and report writing techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.District organization, operations, policies and objectives.Oral and written communication skills.Applicable sections of Kentucky Administrative Regulations and other applicable laws.Interpersonal skills using tact, patience and courtesy.Telephone techniques and etiquette.Operation of a variety of office equipment such as a computer, fax machine, calculator, copiers and other machines as required; enter data into a computer as assigned.Perform secretarial and administrative assistant duties.Read, interpret, apply and explain rules, regulations, policies and procedures.Type at an acceptable rate of speed.Work independently with little direction.Establish and maintain effective working relationships with others.Meet schedules and timelines.Prepare reports by gathering and organizing data from a variety of sources.Work confidentially with discretion.Analyze situations accurately and adopt an effective course of action.Communicate effectively both orally and in writing.Work efficiently with many interruptions.Operate a variety of office equipment such as a computer, fax machine, copiers, and other machines as required; enter data into a computer as assigned.Make arrangements for meetings and conferences.Maintain a variety of files, records and logs.Plan and organize work.Provide work direction to others as assigned.QualificationsEducation and Experience:High school diploma or G.E.D. CertificateFive years of responsible secretarial experience involving the use of word processing and record-keeping software.Licenses or Certifications:N/ASpecial Requirements: Must take all required clerical assessments and earn a passing score.Physical DemandsRequires the ability to lift, carry, push or pull light weights, up to 30 pounds.Requires bending, squatting, crawling, climbing, reaching.Requires the use of hands for simple grasping and fine manipulations.Requires the ability to communicate effectively using speech, vision and hearing.Work is performed while standing, sitting and/or walking.Job Description Creation Date: - 01/1999Revision Dates: - 07/2011 07/2012 10/2024The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.