Subcontracts Administrator (Grants and Contracts Office)

Position Overview The Urban Institute’s Grants and Contracts Office (GC) is seeking a Subcontracts Administrator (Step 3/Grants & Contracts) to support the subaward and procurement team. The role involves managing third‑party agreements throughout the award lifecycle, ensuring compliance with policy, law, and funding requirements. Responsibilities Provide support throughout the full award lifecycle for third‑party agreements, including pre‑award activities such as reviewing RFPs and developing compliant subrecipient or subcontractor packages. Conduct due‑diligence reviews of potential vendors and partners, examining contractual, budgetary, organizational, and compliance aspects. Draft, negotiate, and administer agreements with nonprofit organizations, universities, commercial businesses, and state or local government entities. Maintain auditable procurement and grant files; identify and resolve sub‑agreement implementation issues, providing risk‑mitigation recommendations. Assess project‑specific procurement and subaward requirements, identify compliance considerations, and support the implementation of flow‑down provisions. Prepare, submit, and track required compliance reporting (e.g., FFATA, ISRs, SSRs, SCA) and assist with small‑business subcontracting plan requirements for applicable federal bids. Manage third‑party agreement data in Urban‑wide systems, including JAMIS Prime and Salesforce, ensuring accuracy and timely completion of actions such as extensions and closeouts. Qualifications Bachelor’s degree with 2–4 years of progressively responsible experience in grants and/or contracts administration, or an equivalent combination of education and experience. Hands‑on experience with U.S. Federal requirements related to grants and cooperative agreements (e.g., 2 CFR 200). Experience with federal contracts and FAR preferred; experience with foundation‑funded and/or state and local awards a plus. Knowledge of common award instruments (cost‑reimbursement, fixed‑amount, fixed‑price, time and materials). Experience supporting routine sub‑agreement negotiations, developing pre‑negotiation positions, and escalating issues as appropriate. Strong attention to detail, organizational, analytical, and problem‑solving skills; ability to work independently and collaboratively. Diplomatic skills for managing internal and external relationships and maintaining confidentiality. Excellent written and oral communication; proficiency with Microsoft Office (Excel, Word) and Adobe Acrobat Pro. Experience with Salesforce preferred; experience with JAMIS Prime a plus. Salary and Benefits Salary range: $74,791 – $108,474, commensurate with experience. Robust benefits package, including paid time off, 9 federal holidays, medical (prescription), dental, vision, transit benefits. Immediate 403(b) retirement plan participation with employer contribution after 6 months. Health advocate, personal finance coaching, employee assistance program, and educational assistance for undergraduate and graduate programs. EEO Statement The Urban Institute is an equal‑opportunity employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender or gender identity, age, marital status, appearance, sexual orientation, veteran status, pregnancy or family responsibilities, disability, political affiliation, or any other protected status under applicable law. The Institute provides reasonable accommodations to applicants with disabilities who require assistance during the application and interview process. #J-18808-Ljbffr The Urban Institute