Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, records management, and front-office responsibilities. The role will involve document preparation, permit and application coordination, and report support while helping maintain efficient administrative workflows.

Responsibilities:
• Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests.
• Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve.
• Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes.
• Compile administrative information and produce routine reports to support departmental activities and tracking needs.
• Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally.
• Perform data entry tasks with accuracy and timeliness while keeping office information current.
• Support day-to-day administrative operations by managing files, routing paperwork, and assisting with office coordination.

• At least 2 years of experience in an administrative support, office assistant, or similar role.

• Practical experience with administrative assistance, general office procedures, and receptionist-style responsibilities.

• Ability to answer inbound calls professionally and communicate clearly with internal and external contacts.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Proficiency in preparing documents, maintaining records, and organizing filing systems.

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a busy office environment.

• Comfortable working in a non-profit setting and supporting a team with varied administrative needs.

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