Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist – 2–3 Month Contract

Location: Houston, TX 77092
Pay Rate: $25–$28/hour
Schedule: Monday–Friday | Fully In Office
Contract Length: 2–3 Months

Position Overview

We are seeking an experienced Accounts Payable Specialist to support a busy accounting team on a 2–3 month contract. This role will focus on processing vendor and subcontractor invoices, reconciling subcontractor billing, coordinating payment releases, maintaining electronic documentation, and supporting project teams with cost documentation.

Key Responsibilities

• Input and route vendor and subcontractor invoices through pVault electronic document management system.
• Process primarily electronic invoices while completing some scanning and document indexing as needed.
• Reconcile subcontractor invoices against the subcontractor ledger and identify discrepancies.
• Communicate discrepancies, including change orders and billing issues, to project teams for follow-up.
• Release payments to subcontractors and coordinate required lien waivers and other compliance documentation.
• Index, organize, and maintain invoices and supporting documentation within pVault.
• Respond professionally to vendor phone calls, emails, payment questions, and invoice inquiries.
• Assist project teams with assembling project cost backup documentation needed for monthly payment applications and owner invoices.
• Maintain accurate records and ensure documentation is complete and properly organized.
• Support the accounting and project teams with additional AP and administrative tasks as needed.

Qualifications

• 2+ years of Accounts Payable or accounting experience, preferably in a construction or project-based environment.
• Experience processing vendor and/or subcontractor invoices.
• Strong reconciliation and discrepancy-resolution skills.
• Familiarity with lien waivers, subcontractor compliance, or construction billing is highly preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with electronic document management systems and handling scanning/indexing.
• Strong communication skills with the ability to work effectively with vendors, subcontractors, project teams, and internal accounting staff.
• Ability to work fully in office at the Houston location for the duration of the contract.

Ideal Candidate

The ideal candidate is an organized, detail-oriented AP professional who can quickly step into a fast-paced environment, manage a high volume of invoices, reconcile subcontractor billing, and communicate effectively with both vendors and project teams. Construction or subcontractor accounting experience is a strong plus.

\nCompany Description

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.

Company Description

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.