Event Manager

Job Description

Job Description

Position Summary

The Event Manager is a key member of the Development team and works on the implementation of all YWCA development strategies and events.  Under the supervision of the Senior Director of Development Events, this person will manage key aspects of events, and coordinates with YWCA Departmental Leadership to provide information for reporting and tracking of donor activity as it relates to development events.  This role records, maintains and reports on all data related to departmental event activities, including donor and event records, files, and databases.

Work with us and receive:

• 10 Paid Holidays.
• Employer-Paid Long-Term Disability.
• Parental Leave.
• Employer Paid $25K Life.
• Health Reimbursement.

Relationships and Contacts:

Within the organization: Initiates and maintains professional working relationships with staff throughout the organization including peers, team members, immediate supervisor, leadership, and executive leadership teams.

Outside the organization: Initiates and maintains professional working relationships with existing donors & sponsors, event vendors, volunteers, and agency partners.

For faster consideration, please use the link below to apply:

Essential Responsibilities:

• Assists with logistics and correspondence for YWCA events and dinners.
  • Tracks all expenses and revenues for each event and generates reports after each event to include expenses, revenues, attendance, sponsorships, etc.
  • Assist with online event registration, seating charts, food and beverage, set-up/tear-down, A/V, technology, rentals, licenses, in-kind donations, etc.
• Manages key elements of event donor and attendance data entry, donor acknowledgements, and donor contact reports ensuring a high level of accuracy and donor satisfaction and maintains constituent records in Raiser’s Edge under the supervision of the Sr. Manager of Donor Services.
• In collaboration with the Senior Director of Development Events and Director of Community Engagement, assists with special projects and recruits, coordinates, manages, and recognizes volunteer needs related to events. Leads elements of Wine Women & Shoes such as Key to the Closet, Wall of Wine, and Marketplace.
• Oversees event promotion including managing relationships with PR firms as well as print and digital media partners.
• Assists Sr. Director of Development Events in working with production firms for AWA and WWS managing key elements for each event.
• Collaborates with the Director of Communications and ensures distribution of social media promotions for all development activities.
• Maintains database and current documentation of volunteer records, ensuring compliance with funder requirements.
• Provides event data for sponsor stewardship reports to ensure a high level of donor satisfaction.
• Supports the Senior Director of Giving in leading the YWCA Junior Board Committee, managing activities including recruitment, orientation, annual planning, and staffing the President and Executive Committee.

Additional Responsibilities:

• Assists fundraising efforts including direct mail campaigns, digital media campaigns and individual giving opportunities.
• Prepares presentations, materials, and reports to support development efforts.
• Represents YWCA with a high level of integrity and professionalism, and supports management decisions in a positive, professional manner.
• Participates in overall department planning.
• Solicits and manages in-kind donations.

Education and Experience:

• Position requires a Bachelor’s degree and at least three years of related experience.
• Experience working with a database software program is required; Raiser’s Edge is preferred.

Physical Requirements:

• Must be fit for travel by automobile and willing to travel independently to reach engagements.
• While performing the duties of this job, the employee will be required to communicate with peers, public and volunteers.
• Job performance will require the ability to remain stationary for extended periods of time; move between areas by walking; standing; stretching; reaching; move significantly during events; move materials, boxes, etc. for event needs and transport materials for events.
• Tolerant to various noise levels: noise level in the work environment varies – may be very quiet to moderate.
• Ability to work a flexible schedule, including nights and weekends.
• Ability to speak concisely and effectively communicate needs.
• Requires visual acuity to determine accuracy, neatness and thoroughness.

Other Requirements:

• Position requires incumbent to have a valid driver’s license, vehicle insurance and a clear driving record for the last three years.

Skill Competencies:

• Excellent organizational and time management skills.
• Working knowledge of database programs, preferably Raiser’s Edge.
• Effective verbal and written communication skills.
• Excellent interpersonal and relationship building skills.
• Keen attention to detail.
• Goal oriented with the ability to work as a part of the team and independently.
• Customer service focused.
• High follow through.
• Self-starter.
• Willingness to support the mission of the YWCA and ability to convey its importance both verbally and in writing.

YWCA Nashville & Middle Tennessee reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.