Accounts Payable & Receivable Associate

Job Description

Job Description

Job Title:  Accounts Payable & Receivable Associate

Location: Buffalo, NY

Hire Type:   Contingent

Pay Range: $23.00 - $25.00/hour

Work Type:  Full-time

Work Model:  Onsite

Work Schedule:  Monday – Friday, 9am – 5pm

Recruiter   Contact:   Dylan Pebbles | View phone number on us.fitly.work | View email address on us.fitly.work

Nature &  Scope:

Positional Overview

The Imagine Group is recruiting for a  Accounts Payable & Receivable Associate on behalf of our client, a leading real estate brokerage serving  Buffalo, New York , specializing in residential and commercial real estate services. The organization provides comprehensive support to buyers, sellers, and agents through innovative technology, market expertise, and a strong commitment to delivering exceptional customer service while helping clients achieve their real estate goals.

In this role, you will be responsible for managing accounts payable and accounts receivable functions by processing invoices, issuing payments, applying customer payments, and reconciling account balances. You will maintain accurate financial records, resolve billing discrepancies, support month-end closing activities, and collaborate with internal teams and vendors to ensure timely and accurate financial transactions.

Role & Responsibility:

Tasks That Will Lead to Your Success

• Process and enter vendor invoices accurately and on time.
• Prepare and issue tenant billings, rent statements, and other receivables-related documents.
• Monitor incoming payments and apply them correctly to tenant accounts.
• Track outstanding balances and follow up on past-due receivables.
• Assist with monthly account reconciliations and general ledger support.
• Review invoices and receipts for proper coding and approval.
• Communicate with vendors, tenants, and internal team members regarding billing and payment questions.
• Support year-end reporting and audit preparation as needed.
• Maintain organized records and ensure compliance with company procedures.
• Assist with additional accounting and administrative tasks as assigned.

Skills & Experience

Qualifications That Will Help You Thrive

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or related accounting support.
• Experience in property management, real estate, or multi-entity accounting preferred.
• Strong proficiency in Microsoft Excel and accounting systems; AppFolio experience is a plus.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage deadlines and work independently.
• Familiarity with basic accounting principles and reconciliation.