Office & Marketing Coordinator
Full-time
Iconica
Join Iconica as an Office & Marketing Coordinator! At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team. Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company. Key Responsibilities:
Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal . We're proud of the culture we've built and the people who make it possible.
- Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
- Assist with internal communications, including the monthly company newsletter and employee announcements
- Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
- Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
- Coordinate company promotional items, swag, photos, and other marketing materials
- Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
- Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
- Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed
- Previous experience in an administrative, marketing, office coordination, or similar support role
- Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
- Effective working individually and within team environments
- Strong time management, organizational and priority setting skills
- Demonstrated independent problem-solving ability
- Strong attention to detail
- Initiative, curiosity, and an eagerness to learn
- Excellent written and verbal communication skills
Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal . We're proud of the culture we've built and the people who make it possible.
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Privacy Policy (SMS Disclosure):
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Vacancy posted 3 days ago
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