Administrative Assistant

Administrative Assistant

The Administrative Assistant for Training is responsible for engaging with the client experience of our training customers. This role actively engages with inbound phone calls, website orders, trainer needs, certifications, problem resolution, and other necessary demands of internal and external clients of the company. This role is critical to the success of the department and influences the client experience which impacts the reputation and rapport of the business with clients. Supporting teammates and clients, understanding steps toward business growth, and exhibiting high-level engagement with the software solutions of the business is critical, as is maintaining exceptional levels of satisfaction among our client base.

Department: Training

Employment Type: Full Time

Location: Columbia, Missouri

Workplace type: Onsite

Key Responsibilities

• Coordinate relevant functions to produce a high-level company experience for all training clients
• Audit class documents upon receipt from clients
• Produce certifications with accuracy and efficiency based on the information provided by clients
• Execute administrative needs of the training team, including but not limited to:
  • Preparing correspondence and reports
  • Manage emails, calls, and on-site clients as needed
  • Navigate team/trainer schedules and travel itineraries to support the client experience
• High-level engagement with software solutions and day-to-day needs of team and clients
• Act as point of contact, and face of the company to clients who need troubleshooting support with the company's digital assets
• Encourage and build mutual trust, respect, and cooperation among stakeholders
• Comfortably and constantly work with people and project a positive attitude
• Other duties as needed by the business and/or stakeholders

Skills Knowledge and Expertise

• 2+ years of experience in office administration, clerical support, training administration, or a similar administrative role required.
• General computer and Microsoft Office literacy required.
• Experience handling compliance-related documentation, certification administration, or training recordkeeping preferred.

Why It's Great To Build Your Career With Us!

We are a tight-knit group, and we understand the needs of our teammates. This personal connection allows us to strategically design competitive benefits packages that enhance the employee experience and support overall well-being. Some of our benefits:

• Health, Vision & Dental Insurance with company contributions
• Company HSA Contributions
• Add On Insurance Options: Accident, Short Term Disability, etc.
• Free Employee Assistance Program: 24/7 access
• Generous paid time off (PTO) that increases with tenure, plus company-paid holidays
• Volunteer Paid Time Off: Give back to our community & get paid!
• 401k Matching Options with no Vesting Requirements

Applications are being taken exclusively online for this role, we look forward to learning about the ways that your talents will support the growth and vision of our organization! This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The GMES family of companies provides to individuals of all races, national origin, gender, sexual orientation, marital, and veteran status, equal employment opportunities within our dynamic growth plans. #ZR

About Columbia Safety and Supply

The Columbia Safety & Supply family of companies is a group of brands that focus on industrial distribution related to safety equipment, tools, and gear for at-height industries and commercial users. Our success is fueled by a tenacious team and headquartered in the United States, with locations strategically throughout North America. We are a high-reaching group of industry professionals focusing our energies on staying ahead for the competitive markets we serve. We train our employees to be Gear Experts that provide solutions to industry experts, and we partner with some of the most recognized brands on the planet. Strong connections between teammates in our business allows dedication to our mission and supports each employee's personal goals. Coupling internal development with the recruitment of external candidates means we always have the most talented and diverse team possible. We believe that combining diverse talents and backgrounds to create an inclusive and successful work community is the key to long-term success. If you are looking to be part of a structured and motivated team where you are valued for the quality work you provide, our family of companies is the right group for you! Applications are being taken exclusively online for this role, we look forward to learning about the ways that we may work together and how your talents will contribute to the vision of our organization! Job descriptions are not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for a job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Hiring Process

Stage 1:

2nd Virtual Interview

Stage 1:

2nd Virtual Interview

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