Accounts Receivable / Payable Specialist

Job Description

Job Description

Company Overview 

Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision ready. The Bookkeeper / Office Administrator plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth. 

Role Summary 

The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using  ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

--THIS IS A PART-TIME POSITION TO START. FLEXIBLE HOURS - 30 to 32 HOURS A WEEK.

This will eventually become a full-time position but is part-time for the near future.  

Core Responsibilities 

Accounting & Financial Management 

• Maintain accurate and up-to-date financial records in  ViewPoint/ProContractor  

• Record and reconcile daily financial transactions, including: 

• • Sales 

• • Purchases 

• • Receipts 

• • Retainage 

• • Payments 

• Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness 

• Prepare regular bank and account reconciliations for audit 

• Ensure transactions are properly coded and supported with documentation 

Reporting & Analysis 

• Prepare and distribute financial reports on a: 

• • Weekly 

• • Monthly 

• • Quarterly 

• • Annual basis 

• Support budgeting and forecasting activities 

• Identify discrepancies, trends, or concerns and escalate to management as needed 

• Maintain financial data in a clear, organized, and audit-ready format 

Compliance & External Coordination 

• Coordinate with external partners for:  

• • Budget preparation 

• • Weekly Cash Flow Management 

• • Labor Burden and Overhead Absorption Reporting 

• • Tax preparation 

• • Reviews or audits 

• Support compliance with local, state, and federal financial regulations 

• Maintain documentation required for audits and regulatory reviews 

Communication & Administrative Support 

• Provide timely financial updates and summaries to management 

• Communicate clearly with internal team members regarding financial processes or requirements 

• Support general office administrative tasks as needed to maintain smooth operations 

Required Qualifications  

• Proficiency in  ViewPoint/ProContractor  

• Proficiency in MS Excel/MS Word/MS Teams/MS Outlook 

• Strong understanding of accounting principles and  managerial/financial reporting 

• High attention to detail with strong organizational skills 

• Ability to work independently and manage multiple priorities 

• Clear written and verbal communication skills 

Preferred Skills 

• Experience with managerial accounting concepts 

• Ability to explain financial information to non-financial team members in plain language 

• Experience supporting small-to-mid-sized business operations 

• Experience with customer service communications with regard to A/R collections and A/P Payments. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.