Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a busy finance team in Watsonville, California on a Contract basis. This role supports daily accounts payable operations by handling invoice entry, verifying purchasing documentation, and helping maintain accurate vendor records. The ideal candidate is organized, detail-oriented, and comfortable working across departments to resolve discrepancies and keep payment activity moving efficiently.

Responsibilities:
• Manage the day-to-day flow of vendor invoices and ensure transactions are recorded accurately and on time.
• Compare invoices against purchase orders and receiving information to confirm quantities, pricing, and authorization before entry.
• Enter approved invoices into the accounting system with the correct general ledger coding and route items for additional approval when needed.
• Investigate billing discrepancies and coordinate with the purchasing team to resolve mismatches between vendor documents and ordered items.
• Handle data entry for non-purchase order invoices while maintaining complete and well-organized records.
• Support month-end close activities by posting payable transactions within required timelines.
• Assist with bank payment preparation and payment run processing to help ensure vendors are paid correctly.
• Provide general administrative and clerical support to the office as needed, including other tasks assigned by the department.