Executive assistant

Seeking an experienced, highly-organized Executive Assistant to provide comprehensive administrative and operational support. This is a critical role that requires exceptional judgment, professionalism, and a proactive approach in a fast-paced higher education legal environment. Required Qualifications

• Experience: A minimum of 5 years of progressively responsible administrative experience supporting a senior executive, preferably in a legal office, higher education, or similarly complex regulatory environment.
• Education: Bachelor's degree strongly preferred. Relevant paralegal or legal secretarial certification is a plus.
• Discretion & Professionalism: Proven ability to handle highly confidential and sensitive information with impeccable judgment and discretion.
• Organizational Skills: Exceptional organizational, time management, and multi-tasking abilities with an acute attention to detail and accuracy.
• Technical Proficiency: Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar/scheduling software.
• Communication: Excellent written and verbal communication skills, including the ability to compose professional correspondence independently.

salary: $45,000 - $50,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Executive Support: Managing a complex and constantly changing calendar, scheduling meetings with internal stakeholders (e.g., President's Office, Board of Trustees, Deans) and external parties, and managing all travel arrangements and expense reporting.
• Communication Hub: Serving as the primary point of contact and liaison for internal and external communications, screening and prioritizing phone calls, emails, and correspondence for the General Counsel. Drafting, proofreading, and editing highly sensitive documents, memos, and presentations.
• Document and Case Management: Organizing and maintaining highly confidential legal files, documents, and records, ensuring easy retrieval and compliance with internal protocols. Assisting with tracking legal matters, deadlines, and litigation support logistics.
• Board and Committee Support: Preparing, distributing, and tracking materials for the Board of Trustees, legal committees, and other high-level meetings. Attending meetings, taking minutes, and ensuring follow-up on action items.
• Office Administration: Coordinating office supplies, processing invoices, and assisting with the department's budget monitoring.

Skills

• Executive
• Creating Presentations
• Written Communication
• Microsoft Office
• Multi-tasking

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.