Executive Assistant to Chief Executive Officer (New York City Metropolitan Area)

Role: Executive Assistant, Office of CEO

Reports to: CEO

Location: NYC (3-4 days a week in-office)

Salary : $80,000-$90,000

About us

Prestige Wellness Group is a leader in luxury wellness solutions, designing and delivering award-winning thermal and spa environments for high-end residential and five star commercial spaces. Headquartered in NYC, we’re growing quickly and looking for a detail and client-driven PM to grow with us.

About the Role

We are looking for a full-time Executive Assistant opportunity supporting the CEO and office staff in a fast paced, high visibility environment.

Responsibilities

Administrative Support

• Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned.
• Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation.
• Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments.
• Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation.
• Handle highly confidential information related to company strategy, acquisitions, and partnerships.
• Draft executive correspondence and materials with strong attention to clarity and tone.

Operations & Workplace Experience

• Support with HR initiatives from time to time as requested including special projects and event coordination.
• Serve as the primary liaison with onsite workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
• Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
• Troubleshoot basic AV and technology issues and escalate efficiently when needed.

Hybrid & In-Office Coordination

• Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
• Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.

Qualifications

Required

• 3-5 years’ experience supporting a CEO, Founder, Chairman, or other C-suite executive in a fast paced corporate environment.
• Exceptional calendar management and organizational skills with the ability to manage competing priorities.
• Proven ability to act as an effective gatekeeper and protect executive time.
• Strong communication skills with the confidence to interact with senior leadership and external stakeholders.
• Experience managing complex domestic and international travel.
• Proficiency with Microsoft Office, Google Workspace and executive scheduling tools.

Preferred

• Working proficiency of the Italian language.
• Knowledge to AI models is a plus (Copilot, ChatGPT, Claude, etc.).

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.