Office Manager
AC Hydraulics
Job Description
Job Description
Office Manager — Hydraulics Repair Shop
AC Hydraulics — Daytona Beach, FL Full-Time | On-Site
About Us
AC Hydraulics is a hydraulics repair shop looking for an organized, detail-driven Office Manager to keep our back office running as smoothly as our shop floor.
About the Role
We need an Office Manager who can own the day-to-day administrative and financial operations of a busy hydraulics repair shop — someone comfortable juggling customer service, invoicing, and bookkeeping in a fast-paced, hands-on environment. You'll be the hub connecting our technicians, customers, and vendors.
What You'll Do
- Maintain accurate, up-to-date books in QuickBooks , including invoicing, accounts receivable/payable, reconciliations, and basic financial reporting
- Process repair orders, generate customer invoices, and follow up on outstanding balances
- Answer phones, greet customers, and manage scheduling/check-in for repair jobs
- Support payroll processing and maintain employee records
- Order parts and shop supplies; track vendor invoices and manage purchase orders
- Maintain organized filing systems for compliance, warranty, and service documentation
- Assist ownership with reporting on shop performance
- Handle general office duties: correspondence, mail, supplies, and vendor relationships
What We're Looking For
- Proven QuickBooks experience (required) comfortable with invoicing, reconciliation, and basic reporting
- Prior office management, bookkeeping, or administrative experience, ideally in an automotive, industrial, or hydraulics repair setting
- Strong organizational skills and attention to detail
- Excellent communication skills — comfortable talking with customers, vendors, and technicians alike
- Ability to multitask and stay calm under pressure in a busy shop environment
- Basic understanding of repair order workflows a plus (or willingness to learn quickly)
- Proficiency with Microsoft Office / Google Workspace
Nice to Have
- Experience in the hydraulics, industrial equipment, or heavy equipment repair industry
- Familiarity with shop management software
- Prior experience supporting payroll or AR/AP processes
What We Offer
- Competitive pay based on experience
- Stable, full-time hours
- A hands-on role with real ownership over office operations
- Supportive, close-knit team environment
Vacancy posted 3 days ago
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