Senior Administrative Assistant - Supporting Head of North America Product and a small Investments Team

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

We are seeking a proactive, highly organized Senior Administrative Assistant based in our New York office to support the Head of North America Product and a small Investments Team. In this high-impact role, you will serve as a trusted partner to senior leaders, helping them operate effectively through thoughtful calendar management, clear communication, and seamless coordination. You will influence the rhythm of the team by organizing key meetings, events, travel, and department initiatives, while providing project support across a dynamic investment organization. This opportunity offers broad exposure, meaningful ownership, and the ability to strengthen how leaders and teams collaborate and deliver for the business.

Responsibilities

• Proactively manage complex executive calendars, prioritize competing demands and coordinate schedules across internal and external stakeholders.
• Plan and organize meetings, conferences, town halls, team offsites and other events, including logistics, materials, travel and follow-up activities.
• Review and respond to emails on behalf of leaders, as appropriate, and identify items that require attention, decisions or follow-up.
• Coordinate domestic and international travel arrangements and prepare accurate, timely expense reports and invoices.
• Create and format presentations, communications and other business materials to support leadership and team priorities.
• Support department operations, including employee recognition, timekeeping, budgets, invoices, supplies and related administrative processes.
• Provide project and program support by researching questions, coordinating workstreams, tracking activities and responding to ad hoc requests.
• Mentor and onboard administrative colleagues, provide guidance where appropriate and contribute to consistent administrative practices.
• Provide back-up coverage for other administrative assistants and collaborate across the administrative community to maintain continuity of support.

Qualifications

• 1 to 3 or more years of administrative or support experience, with demonstrated success managing multiple priorities in a fast-paced environment.
• Experience of working in a corporate environment is preferred.
• High school diploma or General Educational Development (GED) credential required; an associate or bachelor’s degree, or equivalent experience, is preferred.
• Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint, as well as experience using expense, procurement and travel tools such as Concur and Ariba.
• Excellent organizational and prioritization skills, with the ability to adapt quickly, anticipate needs and work effectively with minimal direction.
• Sound judgment, discretion and professionalism when handling confidential or sensitive information.
• Strong written and verbal communication, collaboration and problem-solving skills, with a service-oriented approach to supporting leaders and teams.

U.S. Work Authorization & Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated hourly rate for this role is $30.10 - $41.35 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

AMINV US Asset Management

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.