Workplace Coordinator

Job Description

Job Description

We are looking for a Workplace Coordinator to support daily office operations and help create a well-organized, responsive workplace experience. This Long-term Contract position is ideal for someone who excels at coordination, communication, and administrative support in a fast-paced environment. The successful candidate will help manage front-of-office activities, keep schedules and workflows on track, and serve as a reliable point of contact for employees, visitors, and internal teams.

Responsibilities:
• Coordinate day-to-day workplace activities to maintain an efficient, organized, and welcoming office environment.
• Manage calendars, schedule meetings, and align workplace logistics to support leaders and team operations.
• Respond to incoming calls and direct inquiries to the appropriate contacts while providing attentive front-line support.
• Handle dispatch-related tasks by routing requests and ensuring timely follow-up on workplace or administrative needs.
• Support payroll administration processes, including gathering information and assisting with full-cycle payroll coordination.
• Partner with HR and management on administrative tasks, documentation, and general office support activities.
• Track requests, maintain records, and help ensure workplace services are delivered accurately and on schedule.• Experience in workplace coordination, office administration, or a similar support-focused role.
• Strong ability to organize schedules, manage multiple priorities, and maintain attention to detail.
• Background in handling inbound calls and providing clear, effective communication.
• Familiarity with dispatch coordination or routing service requests in an office setting.
• Knowledge of payroll support processes, including exposure to full-cycle payroll activities.
• Comfortable working independently while also collaborating with HR, leadership, and cross-functional teams.
• Proficiency with standard office software and administrative systems.