Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
- ...school year.Job Title: Patient Coordinator Company: Monmouth Retina Consultants Location: Toms River, NJ Travel: Travel to our other offices in Little Silver and Manalapan, NJ is required as needed. We do pay mileage reimbursement!Hours: Full Time Our offices are open...Work at officeFull timePart timeSummer workMonday to FridayAfternoon shift
Monmouth Retina Consultants Inc
Englishtown, NJ1 day ago $20 per hour
...Job Description Job Description Busy contracting office is looking for a talented individual to bolster our team. Responsibilities include: Coordination of all aspects of projects from lead contact through installation Tracking marketing sources of incoming...Work at officeFull timeFor contractorsRelocationMonday to FridayShift workCorbin Electrical Services, Inc.
Marlboro, NJ18 days ago- ...school year.Job Title: Patient Coordinator Company: Monmouth Retina Consultants Location: Toms River, NJ Travel: Travel to our other offices in Little Silver and Manalapan, NJ is required as needed. We do pay mileage reimbursement!Hours: Full Time Our offices are open...Work at officeFull timePart timeSummer workMonday to FridayShift work
Walker Surgical Center
Englishtown, NJ5 days ago $16 - $20 per hour
...CoordinatorSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical...Work at officeHourly payFull timeLocal areaMonday to FridayWeekend workWeekday workSchweiger Dermatology Group
Freehold, NJ2 days ago$16 - $20 per hour
...CoordinatorSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical...Work at officeHourly payFull timeTemporary workLocal areaMonday to FridayWeekend workWeekday workmyDermRecruiter
Freehold, NJ1 day ago- ...materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and...Work at officeShift work
Robert Half
Freehold, NJ22 days ago - ...attendance and shifts is a non-negotiable requirement of this role. Qualifications: Minimum 2 years of experience in medical office administration or client care coordination (specific experience in a mental health or behavioral health setting is highly preferred...Work at officePermanent employmentFull timeMonday to ThursdayShift work
Positive Reset Manalapan
Englishtown, NJ25 days ago - ...detail. Self‑starter who takes initiative and thrives in a flexible hybrid environment. Hybrid: work primarily from home with one in‑office day per week in Freehold, NJ . Collaborative, entrepreneurial team culture with opportunities for growth. Seniority level...Work at officePart timeWork from homeFlexible hours1 day per week
$20.64 per hour
...Secretary IIIOur team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier... ...to appropriate personnel in a timely manner.Orders office supplies and maintains inventory.Maintains up-to-date departmental...Work at officeHourly payFull timePart timeApprenticeshipWork experience placementShift workNight shiftWeekend workAfternoon shiftHackensack Meridian Health
Holmdel, NJ4 days ago$60k - $80k
...and ongoing corporate projects to ensure timely completion. Handle light personal tasks and day-to-day logistics for the executive office as needed. Maintain strict organizational systems and ensure consistent follow-through on all action items. Qualifications Prior experience...Work at officeFull timeMonday to FridayShift workSbhonline
Tinton Falls, NJ3 days ago- ...others.Position Qualifications:2+ years of administrative experience in a healthcare setting is preferred.Proficiency in Microsoft Office applications such as Excel, Word, and Outlook.Great time management and ability to multi-task in a fast-paced environment.Self-motivated...Work at office
Ivy Rehab
Millstone, Monmouth County, NJ2 days ago $50k - $70k
...Jersey) Job Overview The Executive Assistant Senior assists senior management in Quality Resource Services by efficiently managing the office of the senior manager(s) to whom they are assigned. Perform all executive assistant office functions: answers phones quickly, takes...Work at officeFull timeFlexible hoursDay shiftRWJBarnabas Health
West Long Branch, NJ1 day ago- ...Secretary II Location: Melvin H. Kreps Middle School Effective Date: November 1, 2026 Qualifications: High... ...training Minimum experience in general or school office work as determined by the board Knowledge of automated office equipment and excellent word processing/...Work at office
$18 - $20 per hour
...Services – Wall Township, NJ Allcare Therapy Services is seeking a friendly, dependable, and organized Part-Time Medical Office Secretary for our new pediatric therapy office in Wall Township. We are looking for someone who is professional, personable, and...Work at officeHourly payPart timeWeekday workAllcare Therapy Services LLC
Howell, NJ11 days ago- ...exceptional customer service? As a Patient Care Representative at our award-winning ophthalmology practice, you’ll be the face of our front office by greeting patients, managing smooth check-ins and scheduling, verifying insurance, and handling Electronic Health Records. If you...Work at officeAfternoon shift
Atlantic Eye Physicians
Eatontown, NJ7 days ago $65k - $90k
...partners Handle sensitive and confidential conversations, situations, and information with maturity and sound judgment Support office coordination, including supplies, deliveries, vendors/maintenance, conference rooms, team lunches, and internal events Assist...Work at officeShift workCubX Inc.
Lakewood, NJa month ago$50k - $65k
...reports for the Medical Director. Provide administrative support to the Finance Department under the direction of the Chief Financial Officer (no prior finance experience required). Assist the executive team in maintaining facility licensing and regulatory compliance...Work at officeFull timeWork experience placementLocal areaHealthcare Organization
Monmouth, NJ14 days ago$20 - $29 per hour
...Representative is to be cross-trained in all aspects of reception to supply sufficient coverage. Certain duties may vary based on office location and department structure. What You'll Be Doing Greets patients and visitors in a prompt, courteous, and helpful manner...Work at officeHourly payLocal area- Overview Office Administrator / Executive Assistant Location: Eatontown, NJ Job Type: Full-time Schedule: Monday through Friday Salary: DoE We are seeking a highly organized and proactive Office Administrator / Executive Assistant to serve as the primary support and right...Work at officeFull timeMonday to Friday
- ...Patient Access Representative Are you looking for a Full-Time Patient Access Representative position in an office setting? At Princeton Medical Group, we are looking for dedicated individuals to join our dynamic team to support our wide variety of medical specialties...Work at officeFull timePrivate practiceLocal areaMonday to Friday1 day per week
- ...: You’re comfortable with computers and electronic health records. Customer service experience : Previous experience in a medical office, retail, or hospitality Adaptable and positive : You thrive in a fast-paced environment and keep a positive attitude no matter what...Work at officeMonday to FridayWeekend workAfternoon shift
$60k - $70k
...Administration or related field (preferred). 5+ years’ experience as an Executive Assistant or similar role. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong organizational and multitasking abilities. Excellent verbal and written communication...Work at officeFull timePart timeNight shift- ...competing priorities, confidential information, and cross-functional follow through in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and relative AI tools. Excellent written and verbal communication skills...Work at office
- ...for? As an ASC Surgical Coordinator/Patient Care Representative at Atlantic Surgery Center, you will bridge the gap between front office hospitality and detailed surgical preparation. In this key role, you'll welcome arriving patients, manage check-ins, and...Work at office
Atlantic Eye Physicians
Eatontown, NJ7 days ago - ...area and representing the Firm in a professional and positive manner. Location This position is located in our Philadelphia office and offers a hybrid work schedule. Responsibilities Provides support and management of the attorney’s projects ensuring...Work at officeRemote workRelocationVisa sponsorship
AppCast
Hightstown, NJ2 days ago - ...assist patients throughout their course of care Maintain a clean, organized, and inviting reception and treatment area Front Office Operations Answer incoming phone calls promptly and professionally Schedule new patient evaluations and follow-up appointments...Work at officeHourly payFull timePart timePrivate practiceLocal areaMonday to Friday
Pure Physio Physical Therapy
Hazlet, NJa month ago - ...Job Description Job Description About the Role: We are looking for a motivated and organized Office Assistant to join our team in Freehold NJ. This is a great opportunity to play a key support role in a dynamic construction environment where your contributions...Work at office
HMD Construction Group LLC
Freehold, NJ13 days ago $20.63 - $25.71 per hour
...skills. Preferred qualifications include an Associate's or Bachelor's degree, 1-2 years of previous medical receptionist or general office experience, and knowledge of medical terminology and electronic medical record (EMR) systems. #J-18808-Ljbffr RWJBarnabas HealthWork at officeHourly payFull timeMonday to FridayShift work$20.63 - $25.71 per hour
...environment Preferred: Associates Degree or Bachelor's Degree Previous medical receptionist experience or background in general office Knowledge of medical terminology and electronic medical record (EMR) systems Scheduling Requirements: Shift Working: Monday - Friday...Work at officeHourly payFull timeTemporary workMonday to FridayFlexible hoursShift workDay shift- ...Job Description Job Description The Front Office Administrator plays a crucial role in supporting a small team of 1-5 people by managing front office operations with a strong focus on executive support. Reporting directly to the Office Manager, this role ensures smooth...Work at office
ELITE O&P
Eatontown, NJ17 days ago
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