Scheduling Coordinator

Benefits:

A positive and collaborative work environment

Voluntary Life Insurance

Competitive salary

Paid time off

Scheduling Coordinator – Construction & Energy Projects Full-Time | Monday–Friday | Fast-Paced Work Environment Location: West Springfield, MA

Powering Peace of Mind Generator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Scheduling Coordinator to keep our projects on track and our clients connected.

Position Summary

The Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination:

Create and maintain daily and weekly construction and installation schedules based on field and project management inputs

Coordinate subcontractor activities and material deliveries to align with project timelines

Schedule inspections, permitting appointments, and commissioning activities

Monitor project progress and adjust schedules as needed to meet deadlines

Calling customers, prospects, and vendors

Project Support & Documentation:

Set up new jobs and ensure proper documentation is uploaded and maintained

Assist in preparing change orders, payment applications, and subcontractor agreements

Ensure site documentation, permits, and punch lists are up to date and completed

Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off

Communication & Team Collaboration:

Act as the liaison between field crews, project managers, subcontractors, and clients

Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts

Maintain clear, professional communication with all internal and external stakeholders

Additional Duties:

Support vendor negotiations and assist with estimating during the bid process

Provide administrative support to project and construction teams as needed

Qualifications

High school diploma or GED required; associate degree or trade school certification a plus

Previous experience in scheduling, construction coordination, project administration, or electrical service coordination

Familiarity with electrical systems (AC/DC) preferred

Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)

Experience with work order systems and documentation control tools

Excellent communication, organization, and multitasking skills

Strong attention to detail and ability to meet deadlines in a fast-paced environment

Motivated self-starter with strong interpersonal skills

Experience coordinating with subcontractors, vendors, and inspectors

Preferred Skills:

Knowledge of residential or commercial generator installation processes

Construction industry experience, particularly in electrical or energy services

Familiarity with permitting and inspection coordination

Why Work at Generator Supercenter?

Be part of a national leader in energy solutions and backup power systems

Support meaningful projects that bring peace of mind to customers during power outages

Work in a collaborative, growth-oriented environment

Opportunity for advancement in a growing and innovative company

Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.