Warranty Admin Manager - Momentum Volkswagen

Job Description The Warranty Admin Manager will manage and optimize our dealership’s warranty claim processes, ensuring compliance, accuracy, and maximum reimbursement from OEMs. Duties and Responsibilities Accurately process and submit manufacturer warranty claims, ensuring full compliance with OEM policies and timelines. Audit repair orders for proper documentation, labor ops, technician notes, and time stamps to reduce claim denials and chargebacks. Reconcile all warranty receivables with payments through the appropriate accounting schedule. Act as the primary point of contact for all manufacturer warranty matters, including audits, inquiries, goodwill requests, and program submissions. Collaborate with service advisors, technicians, and parts personnel to ensure warranty documentation is complete, consistent, and audit‑ready. Track warranty parts by tagging with repair order number, date of replacement, and date a part may be disposed. Arrange for parts to be shipped to the factory or distributor, or to be scrapped. Monitor and manage warranty receivables, aging reports, and claim status to ensure timely reimbursement and minimize outstanding balances. Possess 3+ years of automotive warranty administration experience in a dealership setting. Have strong knowledge of OEM warranty policies and procedures, with the ability to audit and submit claims accurately and independently. Be proficient in dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or similar platforms. Excel in attention to detail and documentation review skills to ensure clean, compliant repair orders and minimize chargebacks. Maintain effective communication and collaboration skills, working closely with service, parts, and manufacturer contacts. Preferred Qualifications Prior experience with warranty systems and programs, including familiarity with Warranty Policies & Procedures Manual. Experience navigating warranty audits and resolving denied or underpaid claims. Working knowledge of parts return processes and core tracking for warranty‑related parts. Schedule Full time Sundays always off Saturday availability required Benefits Medical, dental, vision insurance 401k plan with company match Paid Time Off accrual Sundays off Closed for Thanksgiving day and Christmas Day Employee discounts on purchasing and leasing cars Free and discounted gym membership plans Opportunities for career advancement within a Fortune 500 company #J-18808-Ljbffr Momentum BMW