Office Coordinator

Job Description

Job Description

We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut.

Responsibilities:

• Answer telephone and route calls or take messages.
• Provide support services for production and marketing departments
• Type quotations and correspondence, mail catalogs and samples to customers and representatives.
• Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.
• Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.
• Enter orders into computer system and into excel spreadsheets.
• Acknowledge new and amended purchase orders to customers.
• Prepare paperwork for invoicing, including calculation of shipping charges.
• Set up and file new customer files, and generate appropriate labels for shipping
• Prepare inventory reports.
• Follow company policy, processes and procedures as identified in the Quality Management System.
• Other administrative duties as assigned. 

• Experience providing administrative or office coordination support

• Strong attention to detail when handling order entry, shipping paperwork, reports, and customer records.

• Proficiency with computer-based systems and spreadsheet software (Excel), including accurate data entry and document management.

• Effective written and verbal communication skills for working with customers, representatives, and internal departments.

• Ability to organize multiple assignments, prioritize deadlines, and maintain consistent follow-through.

• Familiarity with following established company procedures, documentation standards, and quality-related processes.