Office Manager

Job Description

Job Description

About Us

We are a well-established car lifestyle facility located in Pipersville, PA, proudly serving our community for over 10 years. We specialize in a diverse selection of quality pre-owned vehicles, including unique and collectible cars for enthusiasts and serious buyers alike. Our team is passionate about automotive culture, and we’re known for our transparent, customer-first approach.

We are currently seeking a reliable, organized, and detail-oriented  Office Manager to oversee daily administrative operations and support the smooth running of our dealership.

Position Summary

The Office Manager will be responsible for managing day-to-day office operations, maintaining records, handling administrative paperwork, and coordinating various dealership activities. The ideal candidate is proactive, well-organized, comfortable handling documentation, and able to work independently in a fast-paced automotive environment.

Key Responsibilities

Office Administration:

• Manage daily front-desk operations, including answering phone calls, responding to emails, and handling general inquiries.
• Maintain organized office records, files, receipts, and other documentation.
• Prepare, process, and organize dealership paperwork and administrative documents.
• Assist with vehicle title and registration paperwork, as well as other DMV-related documentation.
• Coordinate appointments, deliveries, and other administrative activities.
• Order office supplies, vehicle parts, and other necessary materials.
• Ensure the office environment remains organized and operates efficiently.

Dealership Operations Support:

• Assist with accepting incoming vehicles and coordinating their preparation for display or shipment.
• Maintain accurate vehicle records and documentation.
• Coordinate with internal team members, vendors, and external service providers.
• Assist with general dealership administrative tasks and special projects as needed.

Qualifications

• Previous experience in office administration, office management, or a similar role preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities.
• Comfortable using Microsoft Office, email platforms, and basic computer systems.
• Reliable, proactive, and self-motivated.

Preferred Qualifications

• Experience with dealership operations, vehicle titles, registrations, or DMV paperwork.
• Familiarity with automotive documentation and vehicle-related administrative processes.
• Interest or experience in classic, collectible, or modified cars.

Compensation

• Hourly or monthly compensation based on experience.
• Opportunity for performance-based bonuses.

Schedule

• Full-time position.
• Saturday availability preferred.