Administrative Assistant

Administrative Assistant

Ivy Tech Evansville seeks an Administrative Assistant to support the Office of Student Life. The Student Life Assistant will be responsible for all clerical and administrative support related to maintaining student life in the region. This includes providing routine clerical support to the Director of Student Life, assisting with the planning and coordination of student life events, organizing travel, maintaining student life web pages, updating information in the student life management software system, and processing purchases and payments for the entire student life department, including student organizations.

Essential Responsibilities:

• Serve as the first point of contact for internal and external customers who seek assistance from Student Life while maintaining good public relations and a professional image for the services that are provided through the office.
• Answers telephone and greets visitors transmitting requested information, records messages, and routes information to appropriate personnel.
• Receives incoming mail and prepares outgoing mail.
• Maintains calendars, schedules appointments, and supports designated on-campus and virtual meetings and workshops including follow-up as needed.
• Assists with the planning of student life events, meetings, and conferences including facility reservations and set-up, catering arrangements, audio-visual requests, securing overnight rooms, reservation lists, and nametag creation.
• Coordinates travel arrangements and reservations as needed.
• Orders office and event supplies.
• Processes financial documents (check requests, purchase requisitions, travel, etc.) and ensures timely completion.
• Proofs student life printed and electronic documents.
• Provides updates and approvals in the student life management software system.
• Maintains web pages with current information.

Hiring Range:

• This role is budgeted between $16.00 and $17.00 per hour depending on experience.

Work Hours:

• Typical business work hours will be Monday-Thursday 8:00am-2:30pm with one additional hour of flex time per week. This may be adjusted during peak times.

Minimum Qualifications:

• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Preferred Qualifications:

• Associate's degree
• Experience in a higher education setting

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees, spouses, and legal dependents.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.