Executive Administrative Assistant (CEO)

We are RMC Don't Just Find a Job. Find Your Purpose. Restoration Management Company (RMC) improves lives by helping people and businesses recover from property damage-and by caring for the people behind every loss. Family-owned since 1985, RMC has grown into one of the largest family-owned restoration companies in the United States, with nineteen locations across eight states. Our continued growth includes three new locations established in 2024, 2025, and 2026, allowing us to be closer to the customers and communities we serve. Recognized by Newsweek as one of America's Top Workplaces, RMC combines cutting-edge technology with proven expertise to support residential and commercial customers after water, fire, and other environmental damage. But our work is about more than restoring buildings. We understand that property damage can be stressful and overwhelming, which is why we approach every project with compassion, respect, and a genuine commitment to our customers' well-being. From emergency mitigation and cleanup to reconstruction and restoration, our end-to-end services help guide customers through every step of the recovery process. We're here to restore their property, protect what matters most, and help them move forward with confidence.

WE ARE RMC!

At RMC, we do more than restore buildings-we restore hope, rebuild communities, and help people return to what matters most. For more than 41 years, RMC has been built on hard work, integrity, teamwork, and a commitment to our people. As a family-owned company, we understand that our greatest strength is the people behind the work. That's why we invest in our employees, create opportunities for growth, and encourage every team member to learn, lead, and build a meaningful career. Whether you're starting your career in restoration or bringing years of experience to the field, RMC offers the opportunity to grow, make an impact, and be part of something bigger. Join a team of skilled professionals who support one another, take pride in their work, and show up every day to make a difference. One team. One mission: Respond -Restore- Rebuild-Ready to build a career with purpose? Join RMC and help restore what matters most. Description Pay Rate: $39.58 - $47.49 Hourly(DOE) Location: Corporate Office, 3090 Independence Dr., Livermore, CA 94551 Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Teamwork, Integrity, Quality, Humility and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management Company. Job Summary The Executive Administrative Assistant performs a variety of complex, highly sensitive and confidential administrative support activities. The Executive Administrative Assistant exercises good judgment in a variety of situations, working closely with the executive leadership team as well as other management staff. This position reports directly to the Senior VP of People Administration. Key Responsibilities Manage office of CEO - serves as primary point of contact for internal and external customers on matters pertaining to assigned executive office. Acts as communication arm for CEO with staff & stakeholders. Drafts correspondence, speeches, letters, and other formal CEO company communications. Provides administrative support and calendar management (business and personal), including scheduling meetings, coordinating events, organizing travel, emailing, copying, scanning, and filing. Meeting management scheduling, coordination, and preparation of executive team meetings including distribution of agenda, preparation of minutes, tracking action items for follow-up. Oversee event and travel planning to ensure integrated content and message management that takes full advantage of the opportunity. Works with CEO’s direct reports to ensure projects are delivered on time; assumes oversight of projects when CEO is unavailable. May attend meetings on behalf of CEO, when necessary. Prepares reports, presentations, and financial data from gathered data for executive management meetings. Conducts research, presents findings, and prepares reports and/or spreadsheets for presentation. Resolves concerns and complaints in a timely and accurate manner, following up with appropriate senior staff members to obtain detailed information. Provides a bridge for smooth communication between the executive office, executive leadership team and other departments. Gathers and analyzes data on a variety of administrative and policy matters; prepares and presents findings. Handles information of a highly confidential and critical nature on a regular basis. Fosters positive relationships while interacting with staff and various levels of management from within and outside the organization. Builds strong relationships within organization to ensure efficient and effective collaboration, ensuring a high performance, customer service-oriented work environment. Interprets policies, procedures, laws, and regulations in response to inquiries and complaints, refers inquiries as appropriate. Experience/Requirements Proven experience in an executive administrative or administrative role for a mid- to large-sized business. Able to work under pressure with tight, often shifting, deadlines. Knowledgeable in office administration and management practices and procedures. Develop and execute a consistent high-volume communication strategy from the Office of the CEO in partnership with internal communications, marketing, and senior management. Executive presence and personal impact, demonstrating comfort speaking internally or externally on behalf of the CEO. High level communication & interpersonal skills (i.e., listening, tact, diplomacy, negotiation, problem-solving, emotional intelligence, judgement, decision-making) across all levels of the organization. Excellent written and verbal skills. Keen attention to detail and accuracy. Strong knowledge, ability, and proficient use of MS Office (Word, Excel, PowerPoint, Outlook) Ability to anticipate executive needs, collecting and preparing information for review and action. High levels of cognitive flexibility; comfortable switching between strategic and operational thinking Perform research and analysis, articulate findings, make recommendations. Strong organizational skills that reflect ability to prioritize multiple tasks and meet deadlines. Sensitive to matters of highly confidential nature; maintains poise and professionalism. Work cooperatively with other departments. Safety Requirements Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards. Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions. Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders. This includes proper desk setup, using adjustable chairs, and maintaining good posture while seated. Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. This includes the following guidelines for the proper use of office equipment and ensuring that workspaces are free from clutter to prevent trips and falls. Safety Training: Complete all mandatory safety training sessions, including but not limited to hazard communication, emergency response, and safe equipment handling. Reporting Safety Concerns: Ability to identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation. Emergency Procedures: Familiarize yourself with emergency procedures relevant to your specific job site, including evacuation routes, and emergency contacts. Physical Requirements General Physical Abilities Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs. regularly and up to 50 lbs. with assistance. Physical Activities: Ability to perform tasks that require, walking, bending, reaching, crouching, kneeling, climb, squat, crawl, lift above shoulder, reach, and twist. Sitting and Standing: Prolonged sitting or standing required (in office, driving and/or at job sites). Regular alternating between sitting and standing Repetitive Motions: Continuous repetitive motion and tasks involving L/R hand movement (computer/mouse), wrists, or arms (e.g., typing, data entry). Machinery Operation: Capacity to operate machinery and tools as required by job tasks, which may involve fine motor skills and hand-eye coordination. Visual Ability : Requirement for clear vision (e.g., close work, computer use, eye coordination) Working Conditions Office Environment Indoor office setting for corporate roles, including working with standard office equipment (computers, phones, printers). May involve regular meetings, (in person or zoom) and collaboration with team members. Field Environment Outdoor fieldwork at restoration sites, which may include residential, commercial, or industrial properties. Duties may involve exposure to different weather conditions (sun, rain, snow, heat). Hazardous Environments Potential exposure to hazardous materials, chemicals, or contaminants specific to restoration work, requiring strict adherence to safety protocols and use of PPE. Work after hours and weekends given our 24/7 business operations Travel Requirements May include travel to and from job sites, requiring the use of company vehicles. Possibility of attending out-of-town training or conferences. Additional Information Location Corporate (Livermore) Territory Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Req Number COR-26-00006 About the Organization Restoration Management Company, Northern California's largest emergency service / restoration company is a growing, profitable, privately held company headquartered in Livermore, California. Established in 1985, Restoration Management Company has been providing reliable, year round emergency service, 24-hours-a-day for water, smoke and environmentally damaged property - to commercial, industrial, and residential clients. We offer: Full-time positions; Opportunity for advancement; Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance) PTO Paid holidays Competitive salaries EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr Restoration Management Company