Executive Operations Partner

Salary: $65,000 Overview The Salon People – Aveda Southeast, based in St. Petersburg, Florida is seeking an Executive Operations Partner who will work in the St. Petersburg office to join our team! We are seeking a highly organized, analytical, high‑potential graduate to serve as a strategic partner to executive leadership. Reporting directly to the Executive Vice President (EVP), this role combines executive support, business analysis, project coordination, presentation development, exceptional communication, timely reporting, logistics excellence, and operational execution. About the Company We believe in the power of the Aveda Artist and inspire, educate, and coach them to support guest experiences that are second to none. Our mission is to provide salon owners with tools and best practices to grow and sustain their business while offering career growth opportunities for high‑performing team members. Job Description Primary Responsibilities Executive Partnership, Communication & Support Serve as the primary strategic and administrative partner to the Executive Vice President. Anticipate the EVP’s needs, communication style and priorities, and proactively prepare information, materials, and solutions. Manage schedules, priorities, communications, and follow‑up actions to ensure efficient execution of key initiatives. Act as a trusted gatekeeper and liaison between the EVP and internal/external stakeholders. Handle highly confidential business information with absolute discretion and professionalism. Create meeting recaps, summaries, and follow‑up communications. Assist with leadership updates, owner communications, and organizational messaging. Organize executive documentation and correspondence. Draft, edit, proofread, and prepare communications on behalf of the EVP. Schedule Zoom meetings or other meetings on behalf of the EVP, upon request. Perform other duties as assigned by the EVP. Business Analysis & Reporting Gather, analyze, and interpret business data to support executive decision‑making. Develop reports, dashboards, spreadsheets, and executive summaries using advanced Excel skills. Identify trends, opportunities, and operational insights from data. Ensure accuracy and integrity of reporting and business metrics. Presentation & Content Development Create and maintain executive‑level PowerPoint presentations, reports, proposals, and communications. Design visually compelling presentations using PowerPoint and Canva. Transform complex information into concise, professional, impactful, and on‑brand executive materials. Support leadership, sales meetings, salon owner calls, webinars, and special events through preparation of agendas, reports, presentation materials, and set‑up/teardown. Maintain presentation libraries and content resources. Ensure materials are professional, organized, and aligned with company branding and standards. Project Coordination & Operational Execution (including shipping, logistics, & event coordination) Coordinate and track strategic initiatives and cross‑functional projects. Manage timelines, deliverables, follow‑up actions, and project documentation. Track action items, deadlines, and commitments. Maintain project trackers and status updates. Coordinate follow‑up activities across departments as directed by the EVP. Ensure priorities remain visible and moving forward. Help identify gaps, risks, or missed follow‑up opportunities. Ensure projects remain organized and on schedule. Support implementation of operational improvements and special initiatives. Coordinate shipment of meeting materials, event supplies, educational resources, and field support materials. Support planning and execution of leadership meetings, sales meetings, and company events. Coordinate logistics associated with organizational initiatives and special projects. Ensure materials are delivered accurately and on time. Schedule and coordinate all logistics for other partner’s travel, if directed by EVP. Executive Organization & Special Projects Organize files, resources, and business documentation. Maintain structure around key initiatives and projects. Support special projects as assigned. Create systems that improve organization and efficiency. Technology & AI Utilization Leverage AI tools and emerging technologies to improve efficiency, reporting, communication, and project execution. Identify opportunities to automate processes and streamline workflows. Remain current on productivity tools and technology trends that enhance business performance. Ensure no proprietary or confidential company information is uploaded to AI while using this technology. Success Profile of Ideal Candidate Strategic: Thinks one step ahead, anticipates needs, and understands the broader business impact of decisions and actions. Highly Organized: Maintains exceptional attention to detail while managing numerous priorities and deadlines simultaneously. Resourceful: Finds solutions independently, takes initiative, and consistently removes obstacles before they become problems. Analytical: Uses data, logic, and sound judgment to support decision‑making and drive results. Professional: Exercises exceptional discretion, absolute confidentiality, and maturity in all interactions. Communicative: Builds strong relationships, communicates clearly, and represents leadership professionally. Adaptable: Thrives in a fast‑paced environment where priorities shift and new challenges emerge regularly. Growth‑Oriented: Demonstrates intellectual curiosity, embraces feedback, and seeks opportunities for continuous development and advancement. Executive Presence: Displays confidence, professionalism, accountability, sound judgment, and the ability to effectively interact with leaders across all levels. Benefits Medical, Dental & Vision and other Benefits. Employer Paid and Voluntary Life Insurance 401k Plan FSA Plans Voluntary Contribution (Health & Childcare) Employee Assistance Program (EAP) Paid Holidays Other Paid Time Off Competitive Pay & Car Allowance Reduced product price for personal use. Adjusted Summer Hours on Fridays (extra perk, based on needs of the company – not part of standard benefits package) Equal Opportunity Employer All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity. Requirements General Requirements & Minimum Qualifications Bachelor’s degree from an accredited university. Strong academic record with demonstrated achievement, excellence, and leadership potential. Professional maturity and ability to handle confidential information with discretion. Self‑starter with a proactive mindset and strong sense of ownership. Ability to work independently with minimal supervision. Strong follow‑through and accountability. Ability to manage multiple priorities while maintaining exceptional attention to detail. Proficiency with the use of both Microsoft and Apple Computers. Advanced proficiency in Microsoft Office 365 including Outlook, Excel, PowerPoint, Word, Teams & SharePoint. Advanced Excel capabilities, including pivot tables, formulas, data analysis, and reporting. Experience effectively using AI platforms & tools to improve productivity, workflow efficiency, and creativity. Advanced proficiency with PowerPoint and Canva. Demonstrated ability to quickly learn productivity technologies and other applications. Exceptional organizational and time‑management skills. Outstanding written and verbal communication skills. Strong analytical and problem‑solving abilities. Preferred Additional Qualifications (but not mandatory) Six months of related experience, internship, and/or training. Internship, leadership, or project experience demonstrating initiative and business acumen. Experience in creating executive‑level presentations and reports. Exposure to business operations, project management, analytics, or executive support functions. Experience working in a fast‑paced, deadline‑driven environment. Experience in any of the following: supporting senior leadership, project coordination, planning and logistics, or experience within sales, marketing, operations, or education organizations. SalesForce, Thinkific, and MailChimp experience is a plus. Knowledge of Aveda products and experience in the Aveda network a plus. #J-18808-Ljbffr