Estimating Assistant, Waterworks

Estimating Assistant

We're looking for a detail-oriented, proactive, and highly organized Estimating Assistant to join our fast-growing Waterworks Division. In this critical support role, you'll work side-by-side with our experienced Estimating team to deliver accurate, competitive bids on high-impact projects — from municipal water infrastructure to large-scale wastewater systems. You'll play a vital behind-the-scenes role that keeps projects moving smoothly, ensures nothing falls through the cracks, and directly contributes to winning new business.

What You'll Do:

• Support the estimating team with bid preparation, takeoffs, and project tracking
• Coordinate with vendors and suppliers to obtain timely, accurate pricing and submittals
• Maintain organized project documentation, bid files, and correspondence
• Help manage project calendars, deadlines, and follow-ups to keep everything on schedule
• Provide exceptional internal support that helps turn bids into successful projects

If you have solid knowledge of waterworks materials and applications, thrive in a fast-paced environment, and pride yourself on accuracy and follow-through, this is an outstanding opportunity to grow your career with a respected industry leader.

Why You'll Love Working Here:

• Be part of a collaborative, high-performing team that values your contributions
• Work on meaningful projects that improve local water and wastewater infrastructure
• Gain valuable experience in construction estimating and project support
• Enjoy a supportive culture with room for long-term growth and advancement

Ready to play a key role in winning important Waterworks projects? Apply today and help us build the future of water infrastructure in Northern California!

Responsibilities:

• Build and maintain strong, trusting relationships with key customers and vendor partners to deliver exceptional service, ensure dependability, gather detailed job information, and secure competitive pricing that supports sales and profitability goals.
• Proactively source and obtain competitive quotes from vendors for specialty and non-stock items, aligning with project requirements and budget constraints.
• Obtain, review, and coordinate plan details, specifications, and associated documents from customers and sales staff; distribute them accurately to assigned Estimators.
• Add and maintain projects on the bidding calendar via Smartsheet for seamless tracking and timely updates.
• Support the Estimating Team throughout the bidding process and job tracking in Smartsheet, including assisting with quantity takeoffs and building/maintaining templates in PlanSwift.
• Monitor assigned projects diligently, provide timely alerts on addendums, changes, or updates, and assist in distributing finalized quotes to bidding contractors while meeting all deadlines.
• Manage and upload all relevant post-bid documentation to Smartsheet—including customer quotes, vendor quotes, takeoff links, bid numbers, customer contracts, bid values, and other tracking details—verifying completeness and accuracy.
• Assist in acquiring, maintaining, and updating city/county specifications; build and regularly refresh municipal bidding templates in PlanSwift to ensure they remain current and compliant.
• Participate actively in weekly sales meetings to review market and vendor pricing, bidding activity and strategy, account status, and material requirements.
• Collaborate closely with the Estimating Team, sales staff, and other internal stakeholders to ensure smooth workflow and alignment on project goals.

Qualifications:

• Education: High School Diploma or GED required.
• Experience: Minimum of 2 years of experience in plumbing inside sales or plumbing estimating, demonstrating a solid understanding of the industry.
• Strong verbal and written communication skills; ability to interact effectively, professionally, and clearly with customers, vendors, Estimators, sales staff, and internal teams.
• Proven ability to manage multiple priorities, multitask, and organize complex projects in a fast-paced, deadline-driven environment.
• Excellent organizational skills with meticulous attention to detail; commitment to maintaining accurate records, documentation, and tracking information. Proactive, self-motivated, and resilient; able to work independently with minimal supervision, anticipate needs, and handle ambiguity effectively.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint); comfortable using computers and learning new software tools quickly (experience with Smartsheet, PlanSwift, or similar project/estimating software is a strong plus).

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Work Environment:

Pre-Employment Requirements:

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits: NO

Remote Availability: NO

*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at View phone number on click.appcast.io.