Executive Assistant & Business Operations Coordinator

Licorice Pizza Records, Miami (Opa-locka & Edgewater), FL · Full-time, in office · $65,000–$80,000/yr, based on experience

Licorice Pizza Records runs a vinyl record pressing plant in Opa-locka and an office in Edgewater. We’re looking for a sharp, organized professional to be the owner’s right hand: someone who keeps the books clean, the calendar under control and the county paperwork moving. This is a career position, not a temp job. The right person will grow with the company and take real ownership of how the business runs.

• Work directly with the owner as their executive assistant: manage the calendar, set meetings, follow up on open items and keep priorities on track
• Work closely with our bookkeeper in QuickBooks Online: enter and categorize transactions, track bills and invoices, and help with month-end close
• Prepare and file Florida sales and use tax returns (DR-15) on time, and keep sales tax settings in Shopify and QuickBooks accurate
• Pull reports from QuickBooks, Shopify and other tools, and turn them into clear summaries the owner can act on
• Handle permits, inspections and licenses with Miami-Dade County and the City of Opa-locka: applications, renewals, scheduling inspectors and keeping records organized
• Keep our shared files and communication organized in Google Workspace, Dropbox and Slack
• Coordinate with vendors, customers, contractors and the production team as needed

• 3+ years as an executive assistant, office manager, operations coordinator or in a similar role
• Strong, hands-on skill with QuickBooks Online
• Daily fluency in Google Workspace (Gmail, Calendar, Drive, Sheets, Docs), Dropbox and Slack
• Experience filing sales and use tax, or the confidence to learn Florida’s process quickly
• Excellent organization, follow-through and written communication
• Discretion with financial and business information
• Comfort working on your own and juggling many moving parts
• Reliable transportation between our Opa-locka and Edgewater offices
• Ability to travel for work from time to time (for example, to our Licorice Pizza record store in Los Angeles, vendors or trade events)

• Knowing Shopify well is a big plus (orders, products, reports)
• Social media management for a brand (Instagram, Facebook, TikTok)
• Running or reporting on Meta ads
• Experience with Miami-Dade or municipal permitting, or working at a manufacturing or industrial business
• Bookkeeping or accounting coursework
• Spanish (our team works in English and Spanish)
• A love of music and records

• $65,000–$80,000 a year, with reviews and raises as you grow in the role
• Group medical insurance, scheduled to start for employees in Q1 2027
• Paid time off
• In office 5 days a week, split between our Opa-locka and Edgewater offices, Monday–Friday
• A real seat at the table, working directly with the owner
• Room to grow as the company grows
• Work at one of the few record pressing plants in the Southeast

Send your resume and a short cover letter to View email address on click.appcast.io. In your letter, tell us about a time you got a messy process, set of books or project under control. Please put “Executive Assistant” in the subject line.

Licorice Pizza Records is an equal opportunity employer.

Asistente Ejecutivo/a y Coordinador/a de Operaciones: Fábrica de Discos de Vinilo, Miami (Opa-locka y Edgewater) Tiempo completo · $65,000–$80,000 al año

Licorice Pizza Records fabrica discos de vinilo en Opa-locka y tiene una oficina en Edgewater. Buscamos un/a profesional organizado/a que quiera una carrera, para trabajar directamente con el dueño.

Responsabilidades: agenda y reuniones, QuickBooks Online junto con nuestra contadora, declaraciones de impuesto sobre ventas en Florida, reportes y permisos e inspecciones con el Condado Miami-Dade y la Ciudad de Opa-locka.

Requisitos: experiencia como asistente ejecutivo/a o gerente de oficina; dominio de QuickBooks Online, Google Workspace, Dropbox y Slack. Disponibilidad para viajar ocasionalmente por trabajo (por ejemplo, a nuestra tienda de discos en Los Ángeles). Saber usar Shopify es una gran ventaja. Redes sociales y anuncios en Meta también son un plus.

Ofrecemos: $65,000–$80,000 al año, seguro médico grupal (a partir del primer trimestre de 2027), tiempo libre pagado, trabajo presencial 5 días a la semana entre nuestras oficinas de Opa-locka y Edgewater y oportunidad de crecer con la empresa.

Para aplicar: envíe su currículum y una carta breve a View email address on click.appcast.io.