Administrative Officer

Summary This position serves as the Administrative Lead in a Federal Aviation Administration (FAA) Service Center Region and Region, Office of Policy, International Affairs & Environment (APL), National Engagement & Regional Administration (ARA). The position directly supports the Regional Administrator and reports to the Deputy RA Regional. Responsibilities Oversees a variety of administrative support programs such as FOIA, records management, property inventory, and annual data calls. Responsible for managing various programs as assigned, and assists with regional programs and other special events including, but not limited to, Hotline Operations, international Notifications, NASAO meetings, all-hands meetings, etc. - Serves as administrative official for budget, personnel, performance planning, directives and records, training, and policies and procedures, as needed. Serves as the RA's Purchase Credit Cardholder and performs all associated activities for purchase and validation. Serves as the timekeeping coordinator for the RA/DRA and employees assigned to these offices. - Plans, coordinates, and schedules RA/DRA meeting schedules including participants from multiple internal and external groups. Collects and organizes documentation for all meetings. Provides administrative support on workgroups and participate on special programs as identified by the RA/DRA. Manages Regional Administrators visitors, ensuring visits are well coordinated, materials are available, and appropriate staff members are available for support. Ensures detailed itineraries are complete and briefing materials are ready. Works with Senior Advisor to coordinate tracking of follow-up actions. - Handles special assignments of a confidential nature discretely, ensuring information and actions are accurate, timely, applicable, maintained on a need-to-know basis, and securely stored. Ensures RA office Vital Records are current, and back-up copies are maintained. - In collaboration with the supervisor, articulates and communicates assignments to the Administrative Specialist. Incumbent articulates the project, problems to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion. Monitors and reports on the status and progress of work, checking on work in progress and reviewing completed work to see that the supervisor's instructions on work priorities, methods, deadlines and quality have been met. - Represents the administrative functions in dealings with the supervisor for the purpose of obtaining resources, and securing needed information or decisions on major work problems and issues that arise. Routes inquiries, Congressional correspondence, HQ requests and other correspondence to appropriate office(s) and composes or tracks timeliness of responses. - Works in a team environment to ensure all front office activities are completed. Provides backup for other administrative positions as necessary and ensures continuous support coverage for the Regional Administrator. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position at the FV-H (FG/GS 11-12) level you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 5/7/9) level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience must demonstrate experience in processing travel, procurement, record management, property inventory, correspondence administration and skill in interpreting policy. Applicants must provide sufficient information within resume work history to show how the specialized experience is met. Education Education substitution for FV-H: Not applicable at the H band. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. Some, all or none of the applicants may be interviewed. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA