Administrative Officer 1

Are you ready to support vital work that helps how Pennsylvania responds to emergencies and protects its residents? The Pennsylvania Emergency Management Agency (PEMA) is excited to welcome a committed Administrative Officer 1 who enjoys detailed tasks and teamwork. In this role, you will support grant reviews, analyze documents, and help maintain clear and organized administrative operations. This position offers valuable experience in a mission-driven agency that serves communities across the Commonwealth. This position supports the administration of grant programs, funding processes, and policy development for statewide emergency management activities. It involves reviewing applications, preparing reports, and maintaining compliance with state and federal requirements. As an Administrative Officer 1, you will perform the following duties: Grant Coordination: Support the review of applications, monitor program activities, and assist participants with required updates Funding Review: Analyze reimbursement requests and confirm that documentation meets federal and state standards Policy Development: Draft and update procedures and guidelines used to administer multiple grant programs Report Preparation: Prepare financial and status reports and ensure required submissions are completed Agreement Processing: Assist with issuing grant agreements, initiating fund commitments, and ensuring compliance with regulations Stakeholder Relations: Maintain positive working relationships with federal, state, and local officials involved in grant programs Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. In the event of an emergency or disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights. Free and secure on-site parking. Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. You must be able to perform essential job functions. This position is not subject to the provisions of a collective bargaining agreement or memorandum of understanding. You must be eligible for selection in accordance with merit system employment regulations. Recruitment Methods: Applicants must meet one of the following methods to be considered for this vacancy: Promotion Without Exam Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.) Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher. Transfer(Only current civil service employees who hold the same job title will qualify for transfer to another agency.) Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher. Voluntary Demotion Reinstatement(Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.) Promotion Without Examination (PWOE): Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications: Administrative Assistant 1 Management Technician Clerical Supervisor 2 We will also consider applications from current Commonwealth employees in pay scale group ST05 for which there is a logical occupational, functional, or career developmental relationship to this position. All applicants must meet the minimum experience and training requirements. Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination. The promotion without examination requirements are issued in accordance with merit system employment regulations. Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher. Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. #J-18808-Ljbffr Commonwealth of Pennsylvania