Alumni Services Coordinator

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world. Requirements Job Overview The Alumni Services Coordinator is a key member of the Alumni Affairs team at Georgetown Law, and is responsible for event and communications management for the Office of Alumni Affairs. The event management and support responsibilities of the Coordinator include Alumni-Student programming, which includes event planning, working with the Office of Student Affairs, and serving as a liaison with student groups to promote the Alumni office and its efforts. Additionally, the Coordinator will provide support for various aspects of planning, implementation, and follow-up for other programming including Reunion Weekend, regional events and affinity programs. Communications responsibilities include management of the general alumni email account, phone, website, and social media presences for the office. The coordinator will also be responsible for select alumni correspondence, including letters and acknowledgements to alumni volunteers. The Coordinator is the initial point of contact for alumni, and must be able to manage multiple relationships. This position will be the face of the office, and will greet and welcome all visitors to the O'Neill Alumni Welcome Center. Responsibilities include providing information about the Law Center and delivering tours to alumni of the campus. The Coordinator will also support the Senior Director and the office in various administrative capacities including, but not limited to, assisting with financial affairs, office management, contract management, coordination and execution of various mailing and database projects. The Alumni Services Coordinator reports to the Senior Director of Alumni Affairs. Work Interactions This position reports to the Senior Director of Law Alumni Affairs. The alumni office is a five person office consisting of one director and three associate directors. This position provides support to all four of these individuals. This position oversees the work and administrative lives of the office's work-study students. The Alumni Services Coordinator interacts with alumni from all over the world, and is the first point of contact for the office for both internal and external constituents. This includes all offices on the Law Center campus for planning & implementing programs. The position deals with outside vendors in the planning and executing of alumni events. This position will deal with offices on the main campus for contract issues, accounts payable, and various units within the central Office of Advancement for our shared engagement of University alumni. These interactions happen across all media and fora: including email, phone, social media, in-person (at events, on campus, off campus, at meetings, etc.) Requirements and Qualifications Must possess the ability to prioritize and work with multiple projects and constituencies including students, faculty, and staff. High School degree Bachelor's degree preferred, and 2-4 years of experience required (or equivalent combination of education and work experience) Extremely well-organized and detail-oriented Ability to handle multiple tasks and priorities successfully Meet all deadlines consistently Ability to assimilate data Exercise sound judgment and discretion Work independently Accurate in materials preparation Ability to maintain confidentiality, and to exercise a high degree of professionalism and acumen in dealing with various stakeholders Ability to lift/carry boxes up to 20 pounds. Requires excellent writing, speaking, clerical, and computer (MS Office Suite, database, and social media) skillls Positive attitude, outstanding customer service skills, and attention to detail are all essential Some weekend and evening work is required. Work Mode Designation This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $20.16 - $31.30 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors. Current Georgetown Employees: If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown. Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions. Need Assistance: If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at View phone number on click.appcast.io or View email address on click.appcast.io. Need some assistance with the application process? Please call View phone number on click.appcast.io. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website. EEO Statement: GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law. Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website. We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video to learn more. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world. Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.