Executive Assistant

Investment firm seeks an Executive Administrative Assistant to join their team. Must have 5+ years of administrative experience within a fast-paced environment. Financial services experience is preferred.

Hybrid schedule: 4 days onsite, 1 day remote

Salary range: 110k - 140k base, depending on experience

Hours: 9am - 5pm

Executive Administrative Assistant Key Responsibilities & Duties

• Coordinate and manage complex schedules for senior leadership, ensuring optimal time management.
• Arrange and oversee travel logistics, including booking accommodations and creating itineraries.
• Prepare and process detailed expense reports with accuracy and timeliness.
• Act as the primary point of contact for inquiries, maintaining professionalism and confidentiality.
• Support departmental operations by managing correspondence and documentation.
• Facilitate communication between team members and external stakeholders effectively.
• Assist in planning and executing team meetings and events.
• Provide administrative support to ensure smooth workflow and organizational efficiency.

Executive Administrative Assistant Job Requirements

• Bachelor's degree preferred.
• Minimum of 5 years of administrative experience, preferably in fast-paced environments.
• Proficiency in managing complex calendars, travel arrangements, and expense reporting.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent communication skills, both written and verbal, with attention to detail.
• Ability to work in a hybrid environment with flexibility for overtime.
• Experience in supporting senior executives and managing confidential information.
• Proficiency in office software and tools to enhance productivity.