Executive/Admin Assistant

A leading and award winning architectural firm in NYC seeking a full time Executive Assistant to support the firm’s two partners. To be considered for this role each candidate must have a bachelor’s degree. A degree in business administration, communications, or graphic design preferred as well as experience supporting a team of high-level professionals. The candidate must be able to handle all matters with a high level of discretion and be a proactive team player with a “can do” approach. We’re looking for a detail-oriented candidate with strong organizational, time management, analytical, and problem solving skills.

Job Responsibilities

• Provide administrative support to the two partners
• Streamline communications by directing all incoming calls and correspondence
• Manage heavy calendar activity, scheduling, confirming and tracking internal and external meetings, conferences and travel
• Prepare documents, maintain files, reports and other highly confidential business documents
• Interact with internal and external clients in a highly professional manner
• Provide general administrative support, which includes phone coverage, reception desk coverage, and day-to-day operations
• Additional responsibilities assigned as needed
• Potential room for growth

Job Requirements:

• 5+ years of administrative experience
• Strong knowledge of Microsoft Office Suite
• Strong verbal and written communication skills, proof reading/editing skills
• Experience in A&E industry is a big plus
• Ability to multitask and prioritize competing projects with a meticulous attention to detail
• Ability to handle the stress of working in a dynamic, fast paced environment
• Energetic and engaging; able to establish a strong rapport with clients and multiple levels of staff