Secretary

Administrative Assistant

To provide clerical, secretarial and administrative assistance to school administrators regarding school functions and procedures, while supporting the broad array of services provided to students, parents, instructional and support employees.

Support, guide, lead, train and coordinate work of school clerical employees for the purpose of providing assistance with administrative functions

Compose documents and paperwork for building administrator or other school administrators as needed

Assist in planning and scheduling school events and activities

Maintain calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. under the supervision of the building administrator

Maintain documents, files and records

Maintain inventories of supplies and materials for the purpose of ensuring items' availability

Assist visitors to the office, including students, parents, substitutes teachers and others

Answer telephone calls and provide information and assistance to callers

Schedule appointments with students, parents and teaching staff or others as requested

Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution

Respond to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction

Serve as the liaison with outside organizations for the purpose of coordinating the scheduling of deliveries, activities, etc.

Adhere to all District policies

Perform other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Knowledge of office management procedures

Ability to carry out instructions furnished in written or oral form

Ability to understand, apply and use computers and software applications (Word, Excel, Powerpoint, the Internet, electronic mail)

Ability to process paperwork accurately according to standardized procedures

Ability to maintain confidentiality of information regarding students, employees and others

Ability to establish and maintain cooperative working relationships with others contacted in the course of work

Ability to organize an efficient office

Possess strong organizational and time management skills

Office experience preferred

Successful completion of all background checks

Contract Days: 250

Salary: Office/Clerical Salary Schedule