Office & Warehouse Administrative Coordinator

Position Summary The Office & Warehouse Administrative Coordinator serves as a key support role responsible for front-office administration, account payable processing, shipping and receiving documentation, and inventory management support. This position operates in a mixed office and warehouse environment, acting as a liaison between administrative, accounting, logistics, and warehouse functions, The ideal candidate is organized, detail – oriented, and capable of managing multiple priorities while maintaining accurate records and providing exceptional customer service Reception & Administrative Support Greet and assist visitors, vendors, customers, and delivery personnel. Answer and direct incoming telephone calls and emails. Maintain office supplies and coordinate office-related purchases. Receive, distribute, and process incoming and outgoing mail. Prepare correspondence, reports, filing, and other administrative documents. Maintain organized records and filing systems, both electronic and paper. Accounts Payable Process vendor invoices and match invoices to purchase orders and receiving documentation. Verify invoice accuracy and obtain appropriate approvals. Enter invoices into accounting software and maintain vendor records. Assist with payment processing and vendor inquiries. Reconcile statements and investigate discrepancies. Support month-end accounting activities as needed. Shipping & Receiving Administration Prepare and process shipping documents, bill of lading, packing slips, and freight paperwork. Verify incoming shipments against purchase orders and receiving documents. Coordinate with carriers, vendors, and warehouse personnel regarding shipments and deliveries. Maintain shipping and receiving records and documentation. Assist with scheduling pickups and deliveries. Inventory Management Support Enter and maintain inventory transactions in company systems. Monitor inventory levels and report discrepancies. Assist with cycle counts and physical inventory activities. Investigate inventory variances and support corrective actions. Maintain accurate inventory records and documentation. General Operations Support Collaborate with warehouse, purchasing, accounting, and customer service teams. Support continuous improvement efforts related to inventory accuracy and administrative processes. Assist management with special projects and other duties as assigned. Maintain compliance with company policies, safety procedures, and quality standards. Requirements Education & Experience High school diploma or equivalent required. 2+ years of experience in administrative, accounts payable, shipping/receiving, inventory control, or related roles. Experience working in a manufacturing, warehouse, distribution, or logistics environment preferred. Skills & Abilities Proficiency in Microsoft office suite (word, excel, outlook). Experience with ERP, inventory management, or accounting software preferred. Strong organizational and time management skills. Excellent verbal and written communication abilities. Ability to manage multiple priorities with attention to detail. Strong problem-solving and analytical skills. Ability to work independently and as part of a team. #J-18808-Ljbffr