SENIOR PROCUREMENT SPECIALIST

Job Title

The purpose of this position is to assist the various departments in the City with the procurement of goods and services while ensuring compliance with the City's purchasing-related Ordinances, Resolutions, and Administrative Orders, as well as state, local, and federal laws.

Job Duties and Responsibilities

The following duties and functions are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Conducts pre-bid/proposal conferences and bid opening
• Facilitate and chair evaluation committee meetings
• Consult and advise departments on purchasing needs to include equipment, supplies, and services within purchasing guidelines.
• Authorize and assist in the purchase of City-wide goods and services streamline processes and find economies of scale.
• Review departmental requisition entries for budgetary compliance and consistency with corresponding back-up.
• Perform contract administration and coordinate and maintain City contracts, services and leases.
• Conducts research using a variety of sources and compiles purchasing options to advise departments.
• Prepare and provide budgetary projections for continuing services contracts and leases for the annual budget.
• Attend monthly meetings of the local cooperative purchasing group.
• Ensure City and vendor compliance.
• Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services; provides technical assistance.
• Conducts product and vendor research to forecast price trends.
• Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal and insurance requirements; reviews and analyzes bids and proposals.
• Researches and obtains Florida State contracts and intergovernmental contracts; review and research of sole source procurement submittals from Departments; advises City departments and Supplier Community on procurement policies and procedures.
• Develops council recommendation letters for award and monitors vendor performance and assists the departments in contract management. Conducts bid openings, pre-bids and other meetings in accordance with the Sunshine law.
• Performs related work as assigned.

Minimum Requirements

Bachelor's degree in business administration, public administration or related discipline and four years professional-level purchasing/procurement experience involving the acquisition of materials, supplies, equipment and services; developing, evaluating and administering contracts for government; and working with related state laws, the competitive solicitation process and various solicitation. An equivalent combination of education, certification, training, and/or experience may be considered. Preferred Qualifications: Certified Public Procurement Officer, Certified Professional Public Buyer, or Certified Public Manager

Supplemental Information

Knowledge, Skills and Abilities:

• Thorough knowledge of standard office procedures and automated office equipment
• General knowledge of City policies and procedures, functions, and organization
• Thorough knowledge of state, local, procurement codes, and some federal laws as applicable
• Ability to communicate effectively both orally and in writing
• Working knowledge of Construction Competitive Negotiation's Act (CCNA)
• Ability to create and prepare complex reports and maintain records
• Ability to organize and perform work independently and with a team
• Intermediate knowledge of Microsoft Word and Excel
• Ability to provide solutions as to what operations and processes will be followed.
• Ability to manage multiple projects and be able to plan and prioritize assignments; applying policies and adapting standards.
• Ability to work effectively while receiving competing requests for information, work, or services from multiple sources at the same time.
• Ability to establish and maintain cooperative and effective working relationships with others;
• Ability to explain, implement and adhere to procurement and contracting policies and procedures
• Ability to interpret, apply, and explain to others policies, procedures, instructions, contract requirements, and applicable laws and regulations.
• Ability to communicate effectively both orally and in writing to vendors, funding agencies and other departments;
• Ability to perform in an environment that requires multiple deadlines being met, potentially at the same time.
• Ability to conduct yourself in a professional manner in a difficult or confrontational interaction with all stockholders.
• Comprehending and following verbal and written instructions in technical and non-technical language
• Ability to apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources.
• Taking initiative, overcoming obstacles and maintaining momentum on assignments.

Physical and Sensory Requirements / Environmental Factors:

Physical Ability: Must be physically able to operate a variety of automated office machines and equipment as stated above. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Must be able to lift/carry weights from five to ten pounds.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Equal Employment Opportunity Statement

The City of Riviera Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Riviera Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.