Administrative Assistant

Our client a well known Insurance Company is seeking an Administrative Assistant

What You'll Do:

Manages calendar, balances and prioritizes demands on time and focus; including handling of last-minute scheduling conflicts.

Provide administrative support (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.

Event coordination and special projects: Plans and coordinates internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.

Manage expense reporting: Reconciles travel expenses and processes other expenses.

Maintain organization charts

Provide back up support to technology assistants

Assist HR and all divisional people managers with on-boarding for new employees.

Manage secure and sensitive information.

Other administrative duties as assigned.

Administrative Skills

Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).

Excellent verbal and written communication skills.

Strong organizational skills and ability to multitask.

Attention to detail and problem-solving skills.

Ability to work independently with minimal supervision.

Professional demeanor and ability to maintain confidentiality.

What You'll Bring:

Demonstrates a strong sense of urgency.

Possesses a clear understanding of priorities.

Must be discreet in handling confidential information.

Must be a team player.

Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.

Bachelors degree preferred.