Administrative Assistant

Administrative Assistant

GreerWalker is a prominent accounting and advisory firm serving privately owned middle-market companies and their owners. Recognized as one of the nation's "Best of the Best" accounting firms by Inside Public Accounting and as an Employer of Choice in the Charlotte market, we combine technical excellence with a people-first culture serving the communities of both Charlotte, NC and Greenville, SC. Our philosophy is simple: when our people thrive, our clients thrive. That's why we are committed to building a workplace where careers grow, communities benefit, and extraordinary experiences are created, for clients and colleagues alike.

As of September 2026, GreerWalker has joined the Ascend network.

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential. For more information, visit

Role Overview/Summary:

The Administrative Assistant provides administrative, client experience, and office operations support for the Greenville office. This role is responsible for helping maintain an organized, efficient, and professional work environment through coordination of office activities, employee and client support, facilities coordination, event logistics, and administrative support of select firmwide marketing initiatives.

Role Responsibilities:

• Greeting clients and assisting with parking validation
• Assisting in new hire on-boarding and orientation for Greenville employees
• Providing administrative support to the Greenville office including but not limited to:
• typing and formatting documents
• ensuring adherence to GreerWalker standards (firm templates, branding, and document standards)
• scanning documents and conversion of PDF documents to properly formatted Word documents
• assisting with meeting scheduling and setup, including related food and audiovisual as needed
• coordinating with building contacts for office maintenance, cleaning, access cards etc.
• picking up and distributing incoming mail
• preparing and distributing outgoing mail and courier shipments (FedEx, UPS, etc.) and making occasional bank deposits for checks received at the office.
• monitoring kitchen and office supplies, running/emptying the dishwasher and tidying breakroom
• monitoring and replenishing the snack pantry during Busy Season (January – April)
• coordinating office meals and events - as needed on an ongoing basis and in coordination with the Charlotte office during Busy Season to support the client service teams and other firm wide initiatives
• Support Firm Marketing Initiatives:
• draft proposals and fee letters using the firm proposal template
• assist with maintaining the firm's marketing database
• perform various new client onboarding tasks
• assist with maintaining firm event calendar
• assist with conference, industry association and other event coordination
• contribute to marketing projects as needed
• Performing various other tasks as needed

Requirements

Required Qualifications/Experience

• Associate or bachelor's degree with minimum 3.0 GPA, or high school degree and minimum 3 years related work experience
• Ability to multi-task and to work independently with minimal supervision
• Strong interpersonal and relationship building skills
• Valid Driver's License and reliable transportation

Preferred Qualifications/Experience

• Experience in a similar role in industry
• Proficient with Microsoft Office (Excel, Word, and Outlook) at a minimum, more applications, including Adobe, preferred
• High attention to detail
• Self-starter with problem solving skills
• Ability to manage time effectively and meet deadlines
• Ability to multi-task and to work independently with minimal supervision
• Strong interpersonal and relationship building skills
• Team player with a positive "can-do" approach

Working Conditions

• This position generally requires an 8a-5p schedule and generally does not qualify for remote work
• Occasional same day travel using a personal vehicle
• Able to work moderate overtime throughout the year and periodically assist with after-hours events
• Physical requirements may consist of but are not limited to:
• ability to be mobile throughout the workday, both standing and sitting
• ability to also sit and stand for extended periods of time
• ability to lift file boxes, mail, etc. not exceeding 20 lbs.

What We Offer

• Medical, Dental, and Vision Insurance
• HSA contributions
• Long-term and short-term disability plans
• 401(k) Matching
• Paid Time Off plan
• 10 Paid Holidays
• Paid Parental Leave up to 12 weeks for birth parents; up to 4 weeks for non-birth parents
• Summer Flex Fridays
• Paid Parking
• Professional Development

Disclaimers

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.