HR Administrative Assistant

HR Administrative Assistant / ReceptionistHourly Pay Range: $20-$24All Applicants must comply with ITAR Requirements. US Citizens or Permanent Residents onlySummary:The HR Administrative Assistant / Receptionist serves as the first point of contact for employees, applicants, visitors, vendors, and customers while providing administrative and clerical support to the Human Resources department. This entry-level position will assist with recruiting activities, new hire coordination, employee records, data entry, HR documentation, and day-to-day administrative functions.The HR Administrative Assistant / Receptionist reports directly to the HR Manager and supports the HR team in maintaining an organized, responsive, and professional HR function. The ideal candidate is organized, professional, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment.Responsibilities:Front Office & ReceptionGreet and assist employees, applicants, visitors, vendors, and customers in a professional and courteous manner.Follow company security, visitor, ITAR/EAR, and access-control procedures.Answer, screen, and route incoming telephone calls through the company operator system.Receive and direct visitors to the appropriate department or employee.Sort and distribute daily mail and deliveries.Maintain a professional and organized reception area.Assist with visitor badges and other front-office administrative tasks.Human Resources Administrative SupportProvide day-to-day clerical and administrative support to HR department.Assist with recruiting activities, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating candidate visits.Assist with job postings and maintaining recruiting records and applicant information.Assist with new-hire paperwork, onboarding preparation, and employee file documentation.Enter and maintain employee information in HR systems and spreadsheets with a high level of accuracy.Assist with scanning, filing, organizing, and maintaining confidential HR records.Prepare routine HR correspondence, reports, forms, spreadsheets, and other documentation.Assist HR team members with employee communications and administrative projects.Maintain confidentiality of employee and applicant information.Assist with tracking HR-related documents, forms, certifications, and other required records.Provide administrative support for employee events, orientations, and training activities.Perform data entry and other routine clerical duties as assigned by the HR Manager.Meetings & General Administrative SupportAssist with onsite meetings by coordinating meeting rooms, meals, supplies, materials, and room setup.Prepare, copy, and distribute meeting materials as needed.Assist with HR projects and special assignments.Perform other duties as assigned by the HR Manager.Qualifications:Must be able to comply with ITAR and EAR residency requirementsDemonstrated proficiency in Microsoft Word, Power Point, Excel, Microsoft Outlook and the InternetMust be well organized and capable of taking initiative and prioritizing and structuring tasks and informationMust exhibit mature and independent judgment and flexibility and be highly responsive to emergent needs generated by day-to-day activities of the groupMust have excellent verbal, written and communication skillsFluent in English, Spanish is a plusEducation/Experience:High school diploma or equivalent required.1–2 years of administrative, receptionist, customer service, or office experience preferred; HR or recruiting experience is a plus.Bilingual: Fluent in English/SpanishSkills:Multi-Tasking: ExpertVerbal Communication: ExpertWritten Communication: ExpertEducation:Required: High School or better.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.