Administrative Coordinator

Location 6600 Manchester Ave,St Louis, MO, 63139,United States Base Pay $37,000.00 - $42,000.00 / Year Employee Type FT Non-Exempt Required Degree 4 Year Degree Description The Administrative Coordinator supports department operations across all product lines with assigned administrative tasks including budget and record maintenance; scheduling meetings; preparing presentations, spreadsheets, and reports; and provides assistance to department team members as needed. The Administrative Coordinator will contribute as a Production Assistant providing support to production teams; and may travel to shows to provides production teams with support (Production Assistant, Teleprompter, Stage Manager, etc.). Process timesheets for project time reporting and/or payroll submission; track time off instances Research, plan, and book all travel requests; coordinate the enrollment of new department employees into the corporate travel programs. Reconcile travel and other expenses charged to corporate cards. Maintain mailroom, reception area, conference rooms, and office equipment. Support department operations with assigned administrative tasks including budget management; scheduling and supporting internal meetings; calendar management; maintain records; preparing presentations, spreadsheets, and reports; and assist department members with requests as needed. Assist departments with various project related work; may travel onsite to assist production teams with a variety of needed support (PA, Teleprompter, Stage Manager, etc.); assist with project reconciliation and invoicing. Performs other duties as assigned. Required Minimum Qualifications: Bachelor’s Degree or currently pursuing/enrolled in a 4-year degree program in a related field. 1-3 years related experience. Proficiency in Microsoft O365 environment Knowledge of general office equipment Demonstrated problem-solving skills. Strong organizational and communication skills and the ability to multi-task The ability to travel up to 25% pending the projects assigned. The ability to work flexible hours depending on the project/events assigned. Preferred Minimum Qualifications: Experience with live events, meeting production preferred. Physical Demands (refer to Addendum): Ability to work in an office environment doing sedentary work. #J-18808-Ljbffr