Executive Assistant

Our client, a well-established private equity firm in Downtown West Palm Beach is seeking a seasoned Executive Assistant who thrives in a fast-paced, deal-driven environment.

The Role

This EA will support a group of 58 investment professionals as a true partner, gatekeeper, and trusted point of contact across business and personal matters.

Responsibilities include:

• Managing complex, fast-changing calendars across time zones, including investor meetings, board meetings, and deal calls
• Coordinating domestic and international travel, including private aviation and detailed itineraries
• Serving as liaison to LPs, portfolio company leadership, bankers, and outside counsel
• Preparing materials for investment committee, board, and LP meetings
• Processing expense reports and reconciling corporate cards
• Planning annual meetings, investor events, and off-sites
• Supporting personal matters as needed
• Partnering with a collaborative EA team to ensure seamless coverage

Qualifications

• 5+ years supporting multiple senior executives, ideally in private equity, investment banking, hedge funds, or a family office
• Bachelor's degree preferred
• Advanced Microsoft Office skills; Concur or DealCloud experience a plus
• Exceptional communication, organization, judgment, and discretion
• A polished, service-oriented, "no task too small" mindset

Please submit your resume for consideration!

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