Office Admin

Office Admin

Office Administrator is responsible for managing the day-to-day administrative functions of a small, casual office while serving as the primary point of contact for customers. This position requires someone who is comfortable working independently, taking ownership of office operations, and learning processes on the job. The ideal candidate is organized, dependable, personable, and able to manage responsibilities from the initial customer call through invoicing and payment processing. This is a great opportunity located in Wauconda, IL.

Responsibilities

• Answer incoming phone calls, assist customers, gather initial information, and serve as the first point of contact for clients.
• Manage administrative aspects of the customer process from initial contact through final invoicing and payment.
• Prepare invoices, process customer payments, and utilize QuickBooks for basic accounting and billing functions.
• Maintain company documents, filing systems, administrative records, and project-related paperwork.
• Set up and organize new projects using established administrative systems and procedures.
• Order office supplies and coordinate with outside vendors, including IT support and accounting professionals.
• Utilize Microsoft Excel and Word to maintain spreadsheets, documents, correspondence, and administrative information.
• Maintain an organized and efficient office while working independently with limited day-to-day supervision.

Requirements

• Previous administrative, office support, receptionist, or similar experience, preferably within a small office environment.
• Comfortable working independently and being the primary administrative employee in the office.
• Proficiency with Microsoft Excel and Word.
• Strong verbal and written communication skills, including good grammar and spelling.
• Strong organizational skills with the ability to manage multiple priorities and follow tasks through completion.
• Professional and friendly attitude with strong customer service skills.
• Ability to learn new processes independently and adapt quickly with limited formal training.
• Clear and legible handwriting and strong attention to detail.
• QuickBooks experience is preferred but not required.

Job Details:

• Contract to Hire
• Fully onsite
• Pay $24- $28 an hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/DisabledMilitary connected talent encouraged to apply