Facilities Coordinator

Job Description

Job Description

Job Title: Facilities Coordinator Job Description

The Facilities Coordinator plays a crucial role in providing support by monitoring performance and coordinating a team of multi-skilled operatives. This position is based in Chicago, IL and involves developing strong working relationships with key stakeholders and managing facilities vendors. The role ensures timely and accurate completion of all tasks and involves planning to transition to a full-time employee.

• Monitor and coordinate the performance of a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, landlords, managing agents, and facilities vendors.
• Assist in managing on-site contractors to ensure they meet required standards.
• Participate in the procurement of vendors and services as needed.
• Support financial processes to ensure timely and accurate financial management.
• Manage purchase orders promptly and accurately within the internal financial management platform.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and implement safety and building procedures.
• Implement the property risk management program and industry best practices.
• Maintain premises in neat and good working condition.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Bachelor's degree in a related field.

• Proficient in Microsoft applications.
• Experience with NCMMS.
• Clean driving record.

The position operates Monday through Friday from 8:00 AM to 4:30 PM. The Facilities Coordinator will be stationed out of one office and will involve virtual and in-person interviews. The role requires organizational and communication skills to manage building operations effectively.

This is a Contract position based out of Chicago, IL.

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chicago,IL.

This position is anticipated to close on Sep 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.