Bookkeeper

Job Description

Job Description

Disability Resource Network, Inc. (DRN) is seeking a detail-oriented and organized Bookkeeper to support the organization's day-to-day financial operations and maintain accurate, complete, and timely financial records.

This position will be responsible for routine bookkeeping functions, including account reconciliations, accounts payable, accounts receivable, general ledger maintenance, and financial recordkeeping. The Bookkeeper will work closely with the Director and DRN's external Certified Public Accountant (CPA) to organize financial information, prepare accounting entries, compile supporting documentation, and assist with the preparation of financial schedules and records necessary for DDS reporting, audits, and other regulatory requirements. DRN is currently undertaking a comprehensive effort to reconcile and rectify outstanding DDS financial reporting from prior years. The successful candidate will play an important role in supporting this process while establishing and maintaining accurate, ongoing financial records

The external CPA will retain responsibility for completing and reviewing formal financial reporting and required submissions. The Bookkeeper will serve as an internal resource to ensure that financial records and supporting documentation are accurate, organized, and readily available for the CPA's review.

Essential Duties and Responsibilities

General Bookkeeping and Account Reconciliation

• Maintain accurate and up-to-date financial records using the organization's accounting software.
• Reconcile bank accounts, credit cards, and other balance sheet accounts on a monthly basis.
• Identify, investigate, and resolve discrepancies in financial records.
• Maintain the general ledger and ensure transactions are properly categorized and supported by appropriate documentation.
• Assist with month-end and year-end closing procedures.
• Prepare routine journal entries and adjustments for review by the Director and external CPA.

Accounts Payable and Accounts Receivable

• Process vendor invoices, verify supporting documentation, and prepare payments for approval.
• Monitor accounts payable to ensure timely payment of outstanding obligations.
• Maintain accounts receivable records, including invoices, payments, outstanding balances, and follow-up on overdue accounts.
• Assist with billing and tracking of tuition, transportation, program fees, and other organizational receivables, as applicable.
• Reconcile payments received against invoices and maintain accurate customer and vendor records.

CPA and DDS Financial Reporting Support

• Work directly with DRN's external CPA to prepare and organize financial records and supporting documentation for DDS reporting.
• Compile general ledger detail, bank reconciliations, invoices, receipts, payroll summaries provided by the payroll processor, and other requested financial records.
• Assist in preparing accounting entries, expense allocations, account schedules, and supporting spreadsheets requested by the CPA.
• Research and respond to routine requests for financial documentation and clarification from the CPA.
• Track outstanding reporting requests, missing documentation, and follow-up items to help ensure reporting deadlines are met.
• Assist with organizing records and responding to document requests related to DDS monitoring, financial reviews, audits, and cost settlement activities.
• Maintain organized electronic and physical financial files to support audit readiness and compliance with record-retention requirements.

Administrative and Financial Support

• Prepare routine financial reports and summaries for the Director and management.
• Maintain organized records of contracts, vendor agreements, invoices, and other financial documents.
• Assist with budgeting, expense tracking, and monitoring expenditures against approved budgets.
• Maintain confidentiality of financial, employee, vendor, and organizational information.
• Perform other related bookkeeping and administrative duties as assigned.

Historical Financial Reporting and Reconciliation

• Assist with DRN's ongoing efforts to rectify and bring prior years' DDS financial reporting up to date.
• Review historical financial records, identify missing documentation and discrepancies, and assist with reconciling financial information for prior reporting periods.
• Compile, organize, and prepare historical invoices, expense records, account reconciliations, and supporting documentation for review by DRN's external CPA.
• Work collaboratively with the Director and external CPA to address outstanding reporting requests, research discrepancies, and track progress toward completing outstanding DDS reporting requirements.

Qualifications and Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant bookkeeping experience will be considered.
• Minimum of 2–3 years of bookkeeping or accounting experience preferred.
• Experience with accounting software, preferably QuickBooks or a comparable general ledger system.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, and financial tracking.
• Experience with bank reconciliations, accounts payable, accounts receivable, and general ledger maintenance.
• Strong organizational skills and attention to detail.
• Ability to identify discrepancies, maintain accurate records, and meet recurring deadlines.
• Ability to communicate professionally and work collaboratively with management and an external CPA.
• Experience supporting nonprofit organizations, government-funded programs, or organizations subject to financial audits and regulatory reporting is highly desirable.

Position Scope and Responsibilities

This position is an internal bookkeeping and accounting support role. The Bookkeeper will not be responsible for independently preparing, certifying, or submitting formal DDS financial reports, tax returns, or audited financial statements. These responsibilities will remain with DRN's external CPA and other designated professionals.

The Bookkeeper will be responsible for maintaining the underlying financial records, preparing requested accounting entries and supporting schedules, and coordinating with the CPA to facilitate accurate and timely completion of required financial reporting.

Payroll processing and payroll administration are not responsibilities of this position, although this position may be trained as a backup payroll processor. 

Work Environment

This position operates within a human services organization providing services to adults with developmental disabilities. The successful candidate must be comfortable working in this environment and handling confidential financial information with discretion and integrity.

Required Skills

• Strong attention to detail and accuracy when entering, reviewing, and reconciling financial information
• Bookkeeping fundamentals, including general ledger maintenance, journal entries, account reconciliation, accounts payable, and accounts receivable
• Financial reconciliation skills, including the ability to identify discrepancies and research differences between records
• Microsoft Excel proficiency, including formulas, sorting/filtering, spreadsheets, and organizing financial data
• Accounting software experience, preferably QuickBooks or a comparable accounting system
• Organizational skills and the ability to maintain well-organized financial records and supporting documentation
• Data entry accuracy and the ability to work with large amounts of financial information
• Problem-solving skills and the ability to investigate and resolve discrepancies
• Ability to work with historical financial records, including reviewing older transactions and documentation to identify missing or inconsistent information
• Ability to prepare supporting schedules and accounting entries for review by an external CPA
• Ability to follow established accounting procedures and maintain consistent documentation
• Deadline management, particularly for recurring monthly, quarterly, and annual financial requirements
• Communication skills sufficient to work effectively with the Director, external CPA, vendors, and other staff
• Confidentiality and discretion when handling financial, employee, client, and organizational information
• Ability to work independently while knowing when to ask questions or escalate discrepancies
• Ability to organize and prioritize multiple ongoing tasks, including routine bookkeeping and historical DDS reporting reconciliation

Skills/Experience Preferred

• Experience with nonprofit or human services organizations
• Experience with government-funded programs or contracts
• Experience supporting audits, financial reviews, or regulatory reporting
• Familiarity with DDS-funded services or Connecticut DDS financial requirements
• Experience preparing documentation for an external CPA
• Experience with cost allocation and expense categorization
• Experience reviewing multi-year financial records and reconciliations
• Experience working in an environment where accurate documentation and audit readiness are important
• Familiarity with electronic document management and record-retention systems