Administrative Assistant

Administrative Assistant

Until Filled (EST)

Fort Valley, GA, USA

Full Time

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an equal opportunity employer. The University does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or University System of Georgia policy.

Job Summary

Fort Valley State University Cooperative Extension Program (FVSU-CEP) is seeking an Administrative Assistant. The administrative assistant is responsible for performing a wide range of administrative office and program support activities for the Associate Dean of Extension/Administrator, Cooperative Extension Program.

Major Duties

• Recognize and provide excellent customer service.
• Must be computer literate and possess typing skills.
• Must be familiar with FVSU process of routing payment requests and the submission of contracts and requisitions.
• Must be able to process travel authorizations, service agreements, etc.
• Answer professionally, screen and transfer inbound telephone calls.
• Manage incoming and outgoing mail.
• Receive and direct clientele/visitors.
• General clerical duties including typing, photo copying, scanning, faxing and mailing.
• Proof materials as requested by the Associate Dean for Extension.
• Order supplies, maintain inventory, bookkeeping and recordkeeping.
• Receptive to training designed to enhance job skills.
• Maintain electronic and hard copy filing system for retrieving documents.
• Ability to resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Open, sort and distribute incoming correspondence.
• Schedule and coordinate meetings, zoom appointments and travel arrangements.
• Prepare agendas for meetings and prepare schedules.
• Document/record minutes of departmental meetings.
• Occasionally represent the department at open houses outside of regular office hours.
• Performs other duties as assigned (i.e., prepay hotel and airline requests, for Extension Program Leaders and CARET representatives, as needed).
• Make plans for Congressional Hill visits for Cooperative Extension employees, the College of AG and CARET representatives.
• Must be able to supervise student employees.

Physical Requirements

• Performs repetitive tasks periodically
• Required to stand or walk (i.e. some Extension Programs, deliveries to other departments) occasionally.
• Lift and/or move 25 pounds.

Working Conditions:

• Regular schedule is Monday through Friday, 8am to 5pm.
• Regular office environment, climate controlled.

Minimum Qualifications

• Bachelor's Degree
• Seven (7) years relevant experience.