Executive Assistant

Responsibilities / Tasks

• Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.
  
• Ensure customers, clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone: advise appropriate staff member.
  
• Receive and distribute deliveries, incoming mail, posting and delivering of outgoing mail daily.
  
• Manage office and kitchen supplies by checking stock to determine inventory levels anticipating needed supplies, placing and expediting orders for supplies, place special orders as needed
  
• Process together with IT office badges for new employees
  
• Issue badges to visitors
  
• Keep internal employee list updated including staff telephones.
  
• Monitor and maintain office equipment: copier, scanner, etc
  
• Assist in GEA events, including managing RSVP lists, attending events, providing registration support and assisting with events as necessary (rental location, lists, catering, parking, reservations, etc)
  
• Responsible to organize weekly office caterings
  
• Book travel arrangements as needed
  
• Engage with catering providers
  
• Develop and maintain a filling system
  
  
• Support in getting equipment and other materials for new staff members
  
• Act as point of contact for internal and external clients
  
• As needed, handle expense reports
  
• Coordinate and respond to facility inquiries and liaison with vendors
  
• Manage conference rooms as needed when large events are held at the office
  
• Manage all posts, couriers, security lists and building access request
  
• Support I9 verification
  
• Other duties as assigned.
  

Your Profile / Qualifications

• Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and good problem solving.
  
• Ability to take initiative with projects to work both independently and as a team member.
  
• Excellent verbal and written skills
  
• Proficiency in Microsoft Office, SAP is a plus
  

Other Skills and Competence

• Proven customer skills, ability to deal with internal and external in a professional manner.
  
• Oversee daily interaction with customers and executives, handling special requests as needed
  
• Planning
  
• Discretion due to management of sensitive information
  
• Ability to work with multiple business groups (building management, equipment provides, security, etc)
  
• Assist with procurement and contract management for any 3rd parties to the office including cleaning company, confidential waste and office supplies,
  
• Enjoy receptionist work
  
• Notary Public for the State of Wisconsin is a plus
  

GEA offers competitive pay and great benefits

• 11 Paid Holidays
  
• PTO - Paid Time Off
  
• Medical Plans
  
• Dental Insurance
  
• Vision Insurance
  

GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Did we spark your interest?
Then please click apply above to access our guided application process.