Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Administrative Assistant to support daily office operations. This fully onsite opportunity is ideal for a highly organized, detail-oriented individual who is comfortable managing multiple priorities, maintaining accurate records, and providing dependable administrative support. This is a contract position with the potential to become permanent for someone who works well in a busy environment and communicates effectively in both English and Spanish.

Responsibilities:
• Support day-to-day office activities by assisting leadership and staff with a wide range of administrative tasks.
• Enter and update large volumes of information with accuracy while maintaining well-organized records and documentation.
• Manage filing systems, prepare documents, and carry out general clerical work to keep operations running smoothly.
• Provide front office support by answering inbound calls, directing inquiries, and assisting visitors effectively.
• Assist with payroll-related data entry and help organize supporting information when needed.
• Contribute to special assignments and administrative projects while handling additional duties as business needs change.• At least 5 years of experience in an administrative support role within an office environment.
• Fluency in both English and Spanish is required for this position.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent organizational, communication, and multitasking abilities.
• Prior exposure to accounting or payroll support is helpful, though the primary focus of the role is administrative.
• Ability to work independently, manage sensitive information appropriately, and maintain confidentiality.