Administrative Assistant

Administrative Assistant

Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and assist team members with a variety of administrative tasks. The ideal candidate is professional, proactive, and capable of managing multiple priorities while providing exceptional internal and external customer service.

Key Responsibilities

• Provide administrative support to managers and staff, including calendar management, scheduling meetings, and coordinating appointments.
• Answer and direct incoming phone calls, emails, and correspondence in a professional manner.
• Prepare, format, and maintain documents, spreadsheets, reports, and presentations.
• Organize and maintain electronic and physical filing systems to ensure accurate recordkeeping.
• Coordinate travel arrangements, meeting logistics, and office events as needed.
• Assist with data entry, database management, and tracking of company records.
• Manage office supplies and coordinate with vendors to maintain office operations.
• Greet visitors and provide a welcoming and professional office environment.
• Support special projects and perform additional administrative duties as assigned.
• Maintain confidentiality when handling sensitive information.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, office support, receptionist, or related experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with a customer service-focused approach.

Key Competencies

• Organization and prioritization
• Communication skills
• Problem-solving
• Attention to detail
• Dependability and professionalism
• Adaptability and flexibility
• Customer service orientation

This role is ideal for a motivated administrative professional who enjoys supporting a team, managing office operations, and contributing to a productive and positive work environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.