Event Coordinator

Program Coordinator – Events & Guest Experience Duration: July – December 2026 (Potential Extension) Pay Rate: $51/hour Schedule: Average of 30 hours per week. During active event periods, hours may increase to 40–50 hours per week, including evenings and weekends as needed. About the Role We are seeking a highly organized and people-focused Program Coordinator to support a world-class Events and Guest Experience team. This individual will play a critical role in coordinating event staffing, managing schedules, supporting team communications, and ensuring seamless event execution across large-scale events, activations, and conferences. This role is ideal for someone who thrives in fast-paced environments, enjoys balancing logistics with people management, and has a passion for delivering exceptional experiences. Responsibilities Develop and maintain support staff schedules, role assignments, and event-day staffing plans. Coordinate logistics for events, including check-in, transportation, lodging, and food and beverage arrangements. Serve as the primary point of contact for support staff communications, onboarding, and scheduling updates. Partner with leadership to create and deliver training materials and pre-event briefings. Maintain staff databases, including contact information, availability, certifications, and event history. Track and report timecards to ensure accurate and timely submissions. Provide administrative support, including calendar management, documentation, and communications. Collaborate with cross-functional teams to align on event requirements and staffing needs. Support the creation of onboarding experiences and engagement initiatives that foster team culture and morale. Assist with maintaining event support platforms and internal websites. Qualifications 4+ years of experience in event coordination, hospitality, staffing coordination, program administration, or a related field. Experience managing schedules and staffing for teams of varying sizes, including large-scale events. Strong organizational and project coordination skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency with scheduling tools, spreadsheets, and workforce management systems. Experience developing and facilitating training programs is preferred. Ability to manage multiple priorities and adapt quickly in a fast-paced environment. Comfortable working flexible hours, including weekends, early mornings, and evenings during event periods. Preferred Experience Background in event operations, hospitality, guest experience, or corporate event management. Experience supporting high-profile events and cross-functional teams. Familiarity with payroll systems, workforce planning, and labor compliance is a plus. #J-18808-Ljbffr