Bookkeeper

Bookkeeper

Under general direction this position performs varied and responsible technical accounting duties and responsibilities involved in the preparation, review, and maintenance of specialized financial and statistical records, Head Start/Early Head Start and State funded programs, performs related duties as assigned.

The Director of Finance and Business Operations provides general directions and supervision for this position.

Duties and responsibilities include:

• Preparing a variety of financial and business operations related reports for federal, state and county governments.
• Preparing federal and State claim forms and schedules for expenditures and reimbursements for projects related to business operations.
• Performing routine calculating, posting, filing and verification to obtain financial data for use in transactions such as expense and disbursements vouchers, remittances, paid and due invoices, checks and claims.
• Processing and monitoring all procurement forms: requisition orders, purchase orders, receiving reports for business operations.
• Assisting with compiling and analyzing bid packages given managerial guidance.
• Verifying, assembling, sorting, and tabulating fiscal and statistical data.
• Verifying, posting, and maintaining complete set of records for transactions.
• Preparing and reconciling subsidiary ledgers.
• Participating in the development and coordination of agency budget records.
• Checking and verifying invoices versus purchase orders for accuracy.
• Input and updating budget data as required.
• Compiling specialized accounting charges and reimbursement schedules used by specific vendors.
• May assist with specialized purchase transactions, and worksheet reconciliations.
• Recording and reconciling cash receipts, disbursements, journal entries, and monthly bank statements.
• Monitoring and verifying expenditures to ensure compliance with budget and Head Start cost principles.
• Managing petty cash, reimbursements, and outstanding payables.
• Supporting annual audits, OHS reviews, and monitoring.
• Proficiency in accrual and fund accounting.
• Skilled in accounting software (MIP/Abila preferred) and Excel for reconciliations and schedule.
• Maintaining high attention to detail and confidentiality.
• Performing other duties as assigned.

Knowledge of general finance and accounting principles, including balancing and reconciling accounts monthly, and multiple software programs Head Start/Early Head Start financial requirements and regulations, MIP and Microix accounting software, Paylocity Payroll, Microsoft Office software and Grant Application Budget Instrument (GABI). 45 CFR Part 74 Uniform Administrative Requirements for Awards and Sub awards to Institutions of Higher Education, Hospitals, Other Nonprofit Organizations and commercial organizations, CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Instructions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110), 2 CFR Part 210 and OMB Circular A-122 Cost Principles for Non-Profit Organizations A 133 Audits of States, Local Governments and Non-Profit Organizations.

Ability to read, analyze, and interpret procedures and government regulations relevant to the position, use basic math skills for computation and reconciliation, Head Start Performance Standards for facilities, solve practical problems in reconciling account balances and invoice variances, generate information for budget preparation and year-.end projections, work independently as well as in a team environment, demonstrate positive interpersonal skills, including interaction with employees and vendors, demonstrate respect for individuals and groups with varied cultural, racial, ethnic, religious, and linguistic identities and backgrounds.

Education: Associate degree and specialized coursework or certification in the principles of accounting, including the proper classification of revenues and expenditures, and bookkeeping techniques, is required.

Experience: Five years of experience in clerical and technical accounting functions is required, involving the preparation and updating of subsidiary journals, purchasing, accounts payable, accounts receivables, State and federal grants reporting.

Health requirements include successful completion of an initial health examination, proof of the absence of Tuberculosis, and documentation of current immunizations against influenza, Measles (MMR) and Pertussis (TDAP).

Additional requirements include fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), and the Child Abuse Index prior to starting employment, completed and signed statement of any pending and/or prior criminal arrests/charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies, verification that determines eligibility for employment in the United States of America, a valid California driver's license and the availability of private transportation or the ability to obtain transportation to perform position duties is required, and as a mandated reporter of child abuse, must immediately report any suspected child abuse and/or neglect to Child Protective Services.

Bilingual in a language reflective of the population served is preferred.

The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch; and talk or hear. The employee is occasionally required to sit and climb or balance. The employee may frequently lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Maintains professional and ethical standards including confidentiality in accordance with Agency policy and legal requirements, respects and maintains rights and privacy of all staff, parents, and children, attends mandated training and meetings and seek out staff development opportunities, works as a team member with all staff and maintains a positive work ethic, and acts conscientiously in performing routine duties.

Plaza offers eligible employees the opportunity to select plans and programs that meet individual and family needs through our comprehensive benefit plans listed below:

Health Care: Medical (Kaiser), Dental (Guardian), Vision (Guardian), Long Term Disability Insurance, Life Insurance, Accident and Hospital Coverages.

Financial: 401(k) Plan

Paid Time Off: Vacation, Holidays, Sick Leave, Bereavement Leave and Jury Duty

Work/Life Solutions: Employee Assistance Program (EAP) & Employee Assistance Service for Education (EASE)

Application process includes completing an online employment application on and submitting the required documentation: 1) Resume; and 2) Transcripts reflecting AA degree and major conferred, and 3) Transcripts reflecting specialized coursework or certification in principles of accounting, including the proper classification of revenues and expenditures and bookkeeping techniques. Only complete application packets will be considered for the screening and selection process. Submit official transcripts prior to date of hire.

Plaza de la Raza Child Development Services Inc. is an equal opportunity employer to all. Plaza de la Raza Child Development Services is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility, and respect for the rights and sensibilities of each individual regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.