Administrative Assistant I

Administrative Assistant I, Business, Engineering and IT DivisionThe Administrative Assistant I (Business, Engineering and Information Technology Division) acts as a liaison between office staff and Stark State College students, external and internal stakeholders, has excellent customer service skills, and provides support to coworkers.Salary range: Min: $33,403/yr. Max: $42,814Typical Hours of Work: Monday through Friday 8:00 a.m. until 4:30 p.m.Who We Are: The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success – for both our employees and our students – is the result.You'll be a Great Fit If: If you are a problem solver who has excellent communication skills and impeccable attention to detail, this position would be a great fit. In addition to these skill sets, an ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.Typical Responsibilities Include:Provides administrative support to faculty, staff, and students within the assigned department.Serves as the first point of contact for a fast-paced office by greeting individuals, providing information, answering questions directed via various modes (telephone, e-mail, in person), and responding to requests.Performs a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations and policies in support of the department.Coordinates and maintains effective office procedures and efficient workflow. Establishes and maintains efficient filing systems and office organization.Maintains good working relationships with other areas of the college to ensure accurate reporting and coordination of activities.Exercises good judgment and discretion when handling confidential items or providing information to employees, students, or the public.Responsible for assisting in the successful planning, support, and execution facilitation of planned community events, including vendor communications as appropriate.Manage and maintain department/division files, records, and databases with accuracy and confidentiality.May assist with curriculum-related administrative functions, including maintaining and updating curriculum materials, scheduling academic courses, updating program information, and processing textbook requisitions (as appropriate and assigned for department/division supported).Support budget tracking and procurement processes by processing invoices, purchase orders, and expense reports.Assist in the planning and coordination of departmental/division events, workshops, and conferences.To be considered, you'll need: High school diploma or GED required. At least one year of administrative assistant experience or an Associate's degree is required. It is preferred that the Associate's degree be in business, office administration, or another related field.In order to improve hiring efficiency, be more responsive, and help us find the best candidates, Stark State has implemented the use of a few recruiting tools, such as Humanly (formerly Qualifi) and Skill Survey. You may hear from us through one of these platforms during the recruitment process.Humanly (formerly Qualifi) is a cloud-based phone interviewing platform. Think of this like traditional phone interviews, but faster – allowing us to be more responsive to you, the applicant.Checking candidates' references for multiple top candidates provides a valuable means of verifying skills and experience represented in resumes and interviews. SkillSurvey Reference®, a cloud-based, data-driven solution allows us to access relevant feedback from references provided by our candidates. The chosen references receive job-specific surveys on at least 26 critical behaviors and skills. These behavioral competencies have been scientifically studied and have been shown to correlate with work outcomes.Stark State College utilizes E-Verify to ensure compliance with applicable employment eligibility laws. E-Verify is an electronic system used to confirm the employment eligibility of new hires. This process will be conducted in accordance with I-9 verification and will be done promptly upon hire for all incoming employees. To understand what E-Verify is and how it works please visit E-Verify.Please note: Candidates selected for employment must either reside in Ohio or be willing to relocate to Ohio.Should you have any questions regarding your application or our recruiting and hiring process, please reach out to View email address on click.appcast.io BenefitsIn-Network Deductible Amount: Individual $350 Family $700 Co-insurance (PPO - in network) 90% Maximum Out-of-Pocket Amount for In-Network Providers: Individual $1,400 Family $2,800 Flexible Spending Account Program (FSA)Optional – Health & Dependent CareDental BenefitsCalendar Year Maximum Benefit $3,000 per person Orthodontic Lifetime Maximum Benefit $2,000 per person Calendar Year Deductible Amount: Individual $25 Family $75 Co-Payment (after the deductible amount is satisfied): *Preventative & Diagnostic Services 100% of R & C Basic Restorative Services 80% of R & C Major Restorative Services 80% of R & C Orthodontic Services. 60% of R & CVision BenefitsEye Exams One regular eye exam in a rolling 12-month period, covered at 100% Lenses One pair in a rolling 12 month period Single Vision $75 allowance per pair Bifocal $100 allowance per pair Trifocal $125 allowance per pair Lenticular $200 allowance per pair Frames Frames frequency limit 1 every rolling 24 months, $170 allowanceRetirement BenefitsOhio Public Employees Retirement System The Ohio Public Employees Retirement System (OPERS), was established to provide a secure retirement for Ohio's public employees and their families. OPERS is available to all staff Members. The College contributes 14% of the employees' wages for the retirement benefit and the employee contributes 10%.State Teachers Retirement System The State Teachers Retirement System (STRS), was established to provide a secure retirement for Ohio's public educators. STRS is available to all faculty members. The College contributes 14% of the employees' wages for the retirement benefit and the employee contributes 14% of their wages toward the retirement benefit.Alternative Retirement Plan Faculty and staff may elect the Alternative Retirement Plan (ARP) in lieu of one of the state plans.Voluntary Supplemental Retirement Accounts Stark State College offers supplemental, voluntary savings options to help faculty and staff plan for retirement. Most employees are eligible to participate in the 403(b) and 457(b). These plans allow you to enhance your retirement savings through voluntary pre-tax (state and federal only) contributions to a Tax-Deferred Account (403(b) plan) and Deferred Compensation Program (457(b) plan).Life and Accidental Death & Dismemberment Insurance $50,000 (PAID by College) Voluntary Supplemental Life & Accidental Death and Dismemberment Up to $60,000 (optional - employee paid)Time OffSick Days 1.25 days/month Holidays 13 paid days per fiscal year Personal Days 3 paid days per fiscal yearEducational AssistanceTuition Assistance Employee (after 1-year of service) Instructional Fees (Stark State tuition) Employee & Dependents Reciprocal Enrollment Agreement (KSU Stark) EmployeeWellnessEmployee Assistance Program Employee & Family Fitness Center Privileges (KSU Stark) Employee