Executive Assistant to CEO

Job Description

Job Description

Description:

Position Title: Executive Assistant

Department: Administration

Reports To: Chief Executive Officer

FLSA Classification: Exempt

Job Type: Full-Time, On-Site

Schedule: Monday–Friday; flexibility required based on the CEO’s schedule and business needs. Additional Saturday work may be necessary during busy seasons.

About Piping Technology & Products (PT&P)

Founded in 1978 and based in Houston, Texas, Piping Technology & Products, Inc. (PT&P) is a leading manufacturer of engineered pipe supports and related piping system products serving the power, refining, chemical, and other critical industries. Known for fast turnaround, reliable quality, and extensive in-house capabilities, PT&P remains committed to innovation, service, and long-term partnerships.

Position Summary

The Executive Assistant to the CEO provides high-level, confidential support across the CEO’s business, investments, professional, and personal priorities. This highly visible role requires exceptional judgment, organization, discretion, and follow-through. The successful candidate will anticipate needs, manage competing priorities, communicate professionally with internal and external stakeholders, and serve as a dependable problem-solver in a fast-paced executive environment.

Key Responsibilities

• Manage the CEO’s complex calendar, appointments, meetings, and email communications; proactively identify conflicts and changing priorities.
• Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and related logistics.
• Prepare, edit, and organize correspondence, presentations, reports, meeting materials, and other executive documents.
• Maintain business, investment, and personal task lists; monitor deadlines, track action items, and ensure timely follow-through.
• Conduct research, compile data, and prepare concise briefs to support business, investment, travel, and other executive decisions.
• Collect, track, and organize confidential investment and financial documentation, including K-1s and related records.
• Assist with drafting and synthesizing investor updates, communications, and supporting materials.
• Serve as a trusted liaison between the CEO and leadership teams, employees, investors, business partners, and other stakeholders.
• Coordinate with leadership teams to maintain alignment, advance priorities, and support completion of key projects and initiatives.
• Plan and coordinate logistics for professional, personal, and family meetings, events, and special projects.
• Provide local, in-person personal support and errands as needed while exercising sound judgment and strict confidentiality.
• Handle sensitive information with the highest level of discretion, professionalism, and integrity.

Requirements:

Required Qualifications

• Seven or more years of progressive administrative experience, including direct support to a CEO or other C-suite executive. A minimum 7 -15 years’ experience preferred.
• Exceptional organizational, time-management, prioritization, and multitasking skills.
• Excellent written and verbal communication skills with professional telephone and email etiquette.
• Advanced proficiency in Google Workspace, Microsoft Suite, and capable of learning and using modern productivity and collaboration tools preferred.
• Intermediate - Advanced level of experience with Chat GPT & Claude preferred.
• Must be comfortable using AI as a thought partner to learn and assist with CEO projects.
• Preferred experience on Agentic Work Flows.
• Demonstrated resourcefulness, accuracy, sound judgment, and ability to solve problems independently.
• Ability to remain composed, responsive, and highly dependable in a fast-paced, high-pressure environment.
• Strong interpersonal awareness, empathy, and ability to respond appropriately to people and situations.
• Bachelor’s degree preferred; equivalent executive-support experience will be considered.
• Must be based in the Houston area and able to work on-site at 3701 Holmes Road, Houston, TX 77051.
• Must have reliable transportation to handle CEO’s personal needs.
• Must be willing to answer work phone after hours and on weekends if necessary.

Ideal Candidate

The ideal candidate is proactive, polished, personable, team-oriented, intellectually curious, and committed to excellence. This individual takes ownership, anticipates needs, protects confidentiality, and consistently brings order and follow-through to complex and varied priorities. Must be very energic and have ambition to serve as a true business partner to the CEO. Must be motivated to support and help CEO with all needs.