Executive Assistant

WCI is committed to building a championship culture centered around caring, learning, and results that provides the benefits of a small family-owned company where each WCI'er is appreciated, able to make a difference, and work as a team. We are looking for new talent in our Corporate team! We are looking for individuals who align with our core values:

• Agile
• Genuine
• Team Driven

We offer:

• Individual medical coverage to our team members at no cost! Family plans are also available with a portion paid by team members
• Annual profit-sharing bonus
• Paid time off and paid holidays
• 401K with company match and safe harbor contributions
• Work environment focused on high quality and safety standards

What you'll be doing:

• Build and maintain strong relationships through effective communication across all levels of the organization.
• Provide comprehensive administrative support to the Leadership Team, including the CEO.
• Manage executive calendars, appointments, and scheduling priorities.
• Coordinate corporate activities, records management, and file organization.
• Plan and manage travel arrangements, itineraries, agendas, and meeting materials.
• Prioritize competing demands, proactively resolve issues, and ensure successful project completion in a deadline-driven environment.
• Enter Order Acknowledgements and other data into ERP system.
• Maintain strict confidentiality of corporate, personnel, and research information.
• Assist with mail distribution, general office operations, and administrative functions.
• Assist with accounts payable processing, and other financial administrative tasks as needed.
• Perform other duties as assigned.

WCI has grown from $50M in annual sales to more than $375M in the last 10 years. During the same period, we have added 5 new locations bringing the total up to 9, including 1 located internationally. That growth has provided an opportunity to further expand our vision with our customers and increase our capacities.

Requirements

What we are looking for:

• Previous office experience (preferred)
• Proficiency in a variety of software programs with strong working knowledge of Microsoft Office (preferred)
• Ability to multi-task while being detail oriented
• Ability to work at a fast and deliberate pace
• High school diploma (required), Associate degree or 4-year degree (preferred)